Litchfield Board of Selectmen Meeting Agenda – April 22, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN April 22, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 8, 2019 Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Public Hearing – Flag Adoption
  4. Mosquito District Commission Status
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Review Town Contracts and Agreements
    1. TA Contract
    2. Police Chief Contract
    3. Police Captain Contract
    4. Fire Chief Contract
    5. Prosecutor Contract
  7. Review Select Board Action Items

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent / Other Business
  4. Next Regular Meeting – May 13th

Non-Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Budget Committee | 4/18/19 Meeting Summary

The Budget Committee met this evening. Attendees included: K. Douglas (Chair), A. Cutter (V. Chair), J. Martin, B. Hodgkins, W. Hayes, R. Meyers (SB), B Lemire and R Leary (BOS)

A review an acceptance of minutes from the January 10th and February 9th meetings occurred – both with a 4-0-3 vote. The March 28th minutes were also accepted as amended with a 7-0-0 vote.

Correspondence was reviewed which included distribution to the committee of town and school budget analysis along with information on police cruiser purchase cycle and rotation of vehicles.

Additional agenda items and discussion points included:

  • Acceptance of Budget Committee by laws (7-0-0)
  • Process to post BC updates via social media has been reviewed with the IT Manager
  • NHMA Training (scheduled for June 27th BC meeting)
  • Budget Review Calendar
  • IT Expenses and Access
  • Submitted questions and responses provided by the Town Administrator
  • School budget review has been postponed to the May 23rd meeting – providing ample time for all committee members to receive and review analysis

Budget Files Reviewed:

*Due to file layout and size, the town and school analysis files are in MS Excel format.

Public Hearing – Adoption of Town Flag

Town of Litchfield
PUBLIC HEARING NOTICE
Adoption of Town Flag

The Litchfield Board of Selectmen will conduct a public hearing on Monday, April 22, 2019 at 6:00pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss  adopting the official Town Flag. Residents wishing to speak on this matter are invited to attend or send comments to: Tbrown@Litchfieldnh.gov or Town of Litchfield, Troy  Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Selectmen and TA Update – April 8, 2019

The Board of Selectmen conducted a public meeting on Monday, April 8, 2019. A summary of discussions and actions taken is below.

LitchfieldTV Meeting Video

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/02/19 – $1,837,823.84 & 04/09/19 – $63,462.71
  3. P/R Manifest – 4/04/19 – $100,561.28 & 4/11/19 – $58,102.83
  4. February Reconciliations – Town Treasurer
  5. March Reconciliations – Town Clerk & Tax Collector
  6. Land Use Change Tax (2) – $12,500 & $0.00
  7. Elderly Exemption (2)  Denial
  8. General Fund Transfer – ($50k to Technology & Communication Fund)
  9. General Fund Transfer – ($50k to Earned Time Accrual Fund)
  10. Collective Bargaining Agreement

Business

  1. Flag Public Hearing
    1. A public hearing conducted regarding the adoption of a Town Flag. No comments from the public. A second hearing will be scheduled soon.
  2. Fee Schedule Changes
    1. The Board of Selectmen approved new fees due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates. Changes effective May 1st.
  3. 2019 Road Improvement Projects
    1. The Board of Selectmen authorized the Town Administrator to approve  2019 road improvement projects with Continental Paving, Inc.
  4. Basketball Court Improvements
    1. The Board of Selectmen authorized the Town Administrator approve a contract to paint and strip the basketball courts
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Town Contracts and Agreements
    1. Town and School MOU
    2. Town and Library MOU

Notes and Upcoming Meetings

  1. Next Regular Meeting – April 22nd

Public Hearing Notice – Adoption of Town Flag

Town of Litchfield
PUBLIC HEARING NOTICE
Adoption of Town Flag

The Litchfield Board of Selectmen will conduct a public hearing on Monday, April 8, 2019 at 6:00pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss  adopting the official Town Flag. Residents wishing to speak on this matter are invited to attend or send comments to: Tbrown@Litchfieldnh.gov or Town of Litchfield, Troy  Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Selectmen and TA Update – March 25, 2019

The Board of Selectmen conducted a public meeting on Monday, March 25, 2019. A summary of discussions and actions taken is below.

Review and Approval of Consent Items

  1. March 11th Minutes
  2. A/P Manifest – 3/19/19 – $95,387 & 03/26/19 – $643,887.10
  3. P/R Manifest – 3/21/19 – $62,869.54 & 3/28/19 – $56,929.88
  4. Timber Tax Levy – $81.87
  5. Timber Tax Abatement – $87.87
  6. Tax Abatement Denial (Map 13, Lot 113)
  7. Land Use Change Tax – $25,500
  8. Gravel Tax Levy – $3,203.54
  9. Intent to Excavate – Map 21, Lot 18
  10. MS-232 Report of Appropriations – $7,010,862.00

Business

  1. Skid Steer Grant – $5,000
    1. New Hampshire the Beautiful awarded the Town of Litchfield $5,000 towards the purchase of a skid steer. After trade-in and grant reduction the $35,389 skid steer cost $18,389.00. 100% of funding appropriated from the Recycling Revolving Fund.
  1. Fee Schedule Changes
    1. Due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates; The Town Administrator recommended amending the Town Fee Schedule. A Public Hearing will be held Monday, April 8, 2019 at 6pm for citizen input.  
  1. Transfer Facility User Guide
    1. David Mellen, Facility Director prepared a user friendly information guide for residents. The guide will be posted to the town website.
  1. The Following Individuals were Appointed to Serve on Boards and Committees
    1. Zoning Board of Adjustment – Richard Riley Jr. (term exp 3-31-22)
    2. Zoning Board of Adjustment – Albert Guilbeault (term exp 3-31-22)
    3. Recreation Commission – Michael Boshi (term exp 3-31-22)
    4. Recreation Commission – Andrew Collins (term exp 3-31-22)
    5. Conservation Commission – Roger St. Laurent, Jr. (term exp 3-31-22)
    6. Planning Board – Dr. Kimberly Queenan (term exp 3-31-22)
    7. Planning Board – Kate Stevens (term exp 3-31-22)
    8. Interim Zoning Administrator – Troy Brown, Town Administrator
  1. PFAS Community Health Fair  – April 3rd at Merrimack High School 5 to 8pm
    1. NH Department of Health and Human Services is hosting Southern NH PFAS Community Health Fair Wednesday, April 3, 2019 from 5pm to 8pm at Merrimack High School Cafetorium. The purpose is for the general public to meet with health officials and community partners to discuss concerns about the potential health effects of PFAS.
  1. Stonyfield 5k – April 20, 2019 @ 10:00am
    1. Stonyfield 5k / Millennium Running will be hosting a 5k road race on Sunday, April 20th at 10am. Race will start and end at the West Road Soccer Fields in Londonderry. Runners will travel down Hillcrest Road, Rookery and Tanager. Residents will be notified by the event organizers and Litchfield and Londonderry Police Officers will assist with traffic details.

Notes and Upcoming Meetings

  1. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  2. Next Regular Meeting – April 8th

Budget Committee | 3/28/19 Meeting Summary

The BC met last night @ 7PM and the following actions were taken and points discussed:

  • Welcome to members. Mrs. Douglas was nominated as chair in a 6-1-2 vote. Mr. Cutter was nominated as vice chair in a 7-0-2 vote
  • During Public Input, an inquiry was made on the failed teacher contract and better understanding why previous no vote BC members made that decision and what would help sway their votes to yes 

Town Update as presented by Selectman Leary and Selectman Lemire

  • Unanticipated water and fuel costs at new FD for the first part of this year
  • Temporary heating in place at Talent Hall. New heating system being planned for summer installation
  • New Police Officer was hired
  • The BOS has not had discussion regarding the future state of the current FD 

School Update as presented by Representative Meyers

  • ALICE Training has been completed
  • Homeland Security review and plans underway for new entrance at LMS 

Election Results were reviewed by the BC

  • The budget calendar was presented by the Chair. The Committee to finalize the anticipated review/voting dates at next meeting
  • The BC bylaws were reviewed by the committee. Annual acceptance of the bylaws is scheduled for the next meeting
  • The BC discussed social media posts and process. Mr. Cutter was selected to post BC updates through the LitchfieldNH FB page and then share it with the What’s Up FB page. Commentary is welcome on all posts, however, specific questions to the BC will be addressed at our next scheduled meeting. Anyone is also welcome to send inquires to the BC at BudComm@litchfieldnh.gov. (As the process to post on the LitchfieldNH page needs to be ironed out, this post will be directly made to the Whats Up page)
  • Mr. Cutter presented an overview of town related budget vs actual expenses from 2004 through present. The committee will review and Mr. Cutter will share a school overview at the next scheduled meeting
  • The next BC meeting will be on April 18, 2019

As shared by Andrew Cutter via Facebook on 3/29/2019.

Public Hearing Notice – Town Fees

TOWN OF LITCHFIELD
PUBLIC HEARING NOTICE
ESTABLISHMENT AND AMENDMENT OF TOWN FEES

The Litchfield Board of Selectmen will hold a public hearing on Monday, April 8, 2019 at 6:00 p.m. at the Town Office Conference Room for the purpose of updating the town fee schedule effective May 1, 2019 as follows:

Additional information may be obtained www.litchfieldnh.gov or by contacting the Selectmen’s Office at 603.424.4046 ext. 1250.

Litchfield Board of Selectmen Meeting Agenda – March 25, 2019

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Recognition of Service

1. John Brunelle

Theresa L. Briand, Town Clerk – Oath of Office

  1. Selectman Leary
  2. Selectman Lynch

Election of Officers

  1. Chairman
  2. Vice-Chairman
  3. Budget Committee Representative
  4. Planning Board Representative
  5. Recreation Representative
  6. Conservation Representative
  7. Heritage Representative

Review and Approval of Consent Items

  1. March 11, 2019 Meeting Minutes
  2. A/P Manifest – 3/19/19 – $95,387 & 03/26/19 – $0.00
  3. P/R Manifest – 3/21/19 – $62,869.54 & 3/28/19 – $0.00
  4. Timber Tax Levy – $81.87
  5. Timber Tax Abatement – $87.87
  6. Tax Abatement Denial (Map 13, Lot 113)
  7. Land Use Change Tax – $25,500
  8. Gravel Tax Levy – $3,203.54
  9. Intent to Excavate – Map 21, Lot 18
  10. MS-232 Report of Appropriations – $7,010,862.00

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Skid Steer Grant Acceptance – $5,000
  2. Review Fee Schedule Changes
  3. Review Transfer Facility User Guide
  4. Appointments
    1. Zoning Board of Adjustment – Richard Riley Jr. (term exp 3-31-22)
    2. Zoning Board of Adjustment – Albert Guilbeault (term exp 3-31-22)
    3. Recreation Commission – Michael Boshi (term expires 9-31-22)
    4. Recreation Commission – Andrew Collins (term expires 9-31-22)
    5. Conservation Commission – Roger St. Laurent, Jr. (term exp 3-31-22)
    6. Planning Board – Dr. Kimberly Queenan (term expires 9-31-22)
    7. Interim Zoning Administrator – Troy Brown, Town Administrator
  5. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  6. Stonyfield 5K – April 20, 2019 @10am

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  6. Next Regular Meeting – April 9th