Litchfield Budget Committee Meeting Agenda – May 23, 2019

Meeting Notice
May 23, 2019 at 7 pm
Town Hall Meeting Room

Agenda
7:00 pm           Call to Order
Pledge of Allegiance
7:05 pm           Public Input
7:10 pm           Review / Additions to Agenda
7:15 pm           Review / Acceptance of Minutes
– April 18, 2019
7:20 pm           Correspondence
7:30 pm           Reports

  • Town Business
    1. General Update
    2. Fire Station Update
      • IT Contract
    3. Water Update
  • School Business
    1. General Update
    2. Business Report
    3. End of Year Projections

8:15 pm           Member Input / New Business
– 06/27 NHMA Training
– Analysis of School Budget

8:45 pm           Public Input
8:50 pm           Adjourn

Next Committee Meeting: Thursday, June 27, 2019

Litchfield Board of Selectmen Meeting Agenda – May 13, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN
May 13, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 22, 2019 Meeting Minutes
  2. Tax Collector’s Reconciliation – April
  3. Town Clerk’s Reconciliation – Jan
  4. Tax Credits & Exemptions – (1)
  5. 2019 Tax Warrant – 1st Issue
  6. A/P Manifest – 04/30/19 – $139,729.92, 05/07/19 – $958,563.89 &05/14/19 – $19,499.76
  7. P/R Manifest – 05/02/19 – $52,143.22, 5/09/19 – $53,659.12 &05/16/19 – $0.0

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. John Brunelle, IT Director – Security Camera Equipment Purchase Order
  2. Fire Department Radios Purchase Order
  3. Regular Planning Board Member Appointment – Tony Turecki (term exp 2022)
  4. Board of Selectmen Delegation – License to Carry
  5. Treasurers Delegation – Deposit Authority
  6. Lease Agreement – 296 Charles Bancroft Highway
  7. NHMA Legal Services Approval
  8. Policy Review
    1. Fund Balance
    2. Purchasing Policy Review
    3. Uncollectible Write-Off Policy Review
  9. Ambulance Uncollectible Debt Write-Off
  10. Non-Union Performance Review Process
  11. Police Chief Recruitment Process

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting June 10, 2019

Non-Meeting

Following adjournment of the meeting, the Board of Selectmen will meet with Attorney David B. Van Slyke of PretiFlaherty to discuss the Saint Gobain PFOA Groundwater contamination issue.

Selectmen and TA Update – April 22, 2019

MEETING SUMMARY AND INFORMATION
BOARD OF SELECTMEN MEETING MONDAY, APRIL 22, 2019

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $54,981.96
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March   

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  4. Town Contracts and Agreements
    1. Town Administrator
    2. Police Chief
    3. Police Captain
    4. Fire Chief
    5. Prosecutor
  5. Board of Selectmen Action Items

Notes and Upcoming Meetings

  1. Next Regular Meeting – May 13th

Non – Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Litchfield Board of Selectmen Meeting Agenda – April 22, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN April 22, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 8, 2019 Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Public Hearing – Flag Adoption
  4. Mosquito District Commission Status
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Review Town Contracts and Agreements
    1. TA Contract
    2. Police Chief Contract
    3. Police Captain Contract
    4. Fire Chief Contract
    5. Prosecutor Contract
  7. Review Select Board Action Items

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent / Other Business
  4. Next Regular Meeting – May 13th

Non-Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Public Hearing – Adoption of Town Flag

Town of Litchfield
PUBLIC HEARING NOTICE
Adoption of Town Flag

The Litchfield Board of Selectmen will conduct a public hearing on Monday, April 22, 2019 at 6:00pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss  adopting the official Town Flag. Residents wishing to speak on this matter are invited to attend or send comments to: Tbrown@Litchfieldnh.gov or Town of Litchfield, Troy  Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Selectmen and TA Update – April 8, 2019

The Board of Selectmen conducted a public meeting on Monday, April 8, 2019. A summary of discussions and actions taken is below.

LitchfieldTV Meeting Video

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/02/19 – $1,837,823.84 & 04/09/19 – $63,462.71
  3. P/R Manifest – 4/04/19 – $100,561.28 & 4/11/19 – $58,102.83
  4. February Reconciliations – Town Treasurer
  5. March Reconciliations – Town Clerk & Tax Collector
  6. Land Use Change Tax (2) – $12,500 & $0.00
  7. Elderly Exemption (2)  Denial
  8. General Fund Transfer – ($50k to Technology & Communication Fund)
  9. General Fund Transfer – ($50k to Earned Time Accrual Fund)
  10. Collective Bargaining Agreement

Business

  1. Flag Public Hearing
    1. A public hearing conducted regarding the adoption of a Town Flag. No comments from the public. A second hearing will be scheduled soon.
  2. Fee Schedule Changes
    1. The Board of Selectmen approved new fees due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates. Changes effective May 1st.
  3. 2019 Road Improvement Projects
    1. The Board of Selectmen authorized the Town Administrator to approve  2019 road improvement projects with Continental Paving, Inc.
  4. Basketball Court Improvements
    1. The Board of Selectmen authorized the Town Administrator approve a contract to paint and strip the basketball courts
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Town Contracts and Agreements
    1. Town and School MOU
    2. Town and Library MOU

Notes and Upcoming Meetings

  1. Next Regular Meeting – April 22nd

Seeking Full-Time Inspector

Town of Litchfield
Inspector

The Town of Litchfield is seeking an individual to serve in a full-time capacity as a Building, Health and Code Enforcement Inspector.  This position is responsible for review of building construction plans, issuing permits, inspecting work for compliance with all applicable codes and standards.  Investigate complaints of Building, Fire, Health Codes and Town zoning ordinance violations. The position requires a strong background in building, health and fire codes with experience in plan reviews, electrical and mechanical system installations.  The individual must possess strong interpersonal and communication skills, have at least 5 years in the building trades or inspection field and familiar with municipal zoning concepts. ICC Certifications required to be obtained within a specified timeframe.   Position is subject to thorough background investigation and reference checks. The Town offers competitive benefits and salary based upon qualifications. This is a non-exempt hourly weekday position with occasional evening and weekend hours as necessary. The Town of Litchfield is an EOE. Resume and cover letter with three professional references will be accepted via email (pdf format) to chief@litchfieldfd.com until Friday April 26, 2019 at 4 p.m.  The Town of Litchfield is an EOE. Questions may be directed to chief@litchfieldfd.com.

Public Hearing Notice – Adoption of Town Flag

Town of Litchfield
PUBLIC HEARING NOTICE
Adoption of Town Flag

The Litchfield Board of Selectmen will conduct a public hearing on Monday, April 8, 2019 at 6:00pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss  adopting the official Town Flag. Residents wishing to speak on this matter are invited to attend or send comments to: Tbrown@Litchfieldnh.gov or Town of Litchfield, Troy  Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Selectmen and TA Update – March 25, 2019

The Board of Selectmen conducted a public meeting on Monday, March 25, 2019. A summary of discussions and actions taken is below.

Review and Approval of Consent Items

  1. March 11th Minutes
  2. A/P Manifest – 3/19/19 – $95,387 & 03/26/19 – $643,887.10
  3. P/R Manifest – 3/21/19 – $62,869.54 & 3/28/19 – $56,929.88
  4. Timber Tax Levy – $81.87
  5. Timber Tax Abatement – $87.87
  6. Tax Abatement Denial (Map 13, Lot 113)
  7. Land Use Change Tax – $25,500
  8. Gravel Tax Levy – $3,203.54
  9. Intent to Excavate – Map 21, Lot 18
  10. MS-232 Report of Appropriations – $7,010,862.00

Business

  1. Skid Steer Grant – $5,000
    1. New Hampshire the Beautiful awarded the Town of Litchfield $5,000 towards the purchase of a skid steer. After trade-in and grant reduction the $35,389 skid steer cost $18,389.00. 100% of funding appropriated from the Recycling Revolving Fund.
  1. Fee Schedule Changes
    1. Due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates; The Town Administrator recommended amending the Town Fee Schedule. A Public Hearing will be held Monday, April 8, 2019 at 6pm for citizen input.  
  1. Transfer Facility User Guide
    1. David Mellen, Facility Director prepared a user friendly information guide for residents. The guide will be posted to the town website.
  1. The Following Individuals were Appointed to Serve on Boards and Committees
    1. Zoning Board of Adjustment – Richard Riley Jr. (term exp 3-31-22)
    2. Zoning Board of Adjustment – Albert Guilbeault (term exp 3-31-22)
    3. Recreation Commission – Michael Boshi (term exp 3-31-22)
    4. Recreation Commission – Andrew Collins (term exp 3-31-22)
    5. Conservation Commission – Roger St. Laurent, Jr. (term exp 3-31-22)
    6. Planning Board – Dr. Kimberly Queenan (term exp 3-31-22)
    7. Planning Board – Kate Stevens (term exp 3-31-22)
    8. Interim Zoning Administrator – Troy Brown, Town Administrator
  1. PFAS Community Health Fair  – April 3rd at Merrimack High School 5 to 8pm
    1. NH Department of Health and Human Services is hosting Southern NH PFAS Community Health Fair Wednesday, April 3, 2019 from 5pm to 8pm at Merrimack High School Cafetorium. The purpose is for the general public to meet with health officials and community partners to discuss concerns about the potential health effects of PFAS.
  1. Stonyfield 5k – April 20, 2019 @ 10:00am
    1. Stonyfield 5k / Millennium Running will be hosting a 5k road race on Sunday, April 20th at 10am. Race will start and end at the West Road Soccer Fields in Londonderry. Runners will travel down Hillcrest Road, Rookery and Tanager. Residents will be notified by the event organizers and Litchfield and Londonderry Police Officers will assist with traffic details.

Notes and Upcoming Meetings

  1. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  2. Next Regular Meeting – April 8th