Budget Committee | 8/19/19 Meeting Summary

Budget Committee Meeting Summary for 8/19/2019

The Budget Committee had a special meeting this evening to discuss and vote on the proposed teacher’s contract.

Budget Committee Emergency Meeting – August 19, 2019

There were several community members that spoke in favor of the contract. Superintendent Jette also provided the BC additional information on the longevity payments included in the contract and reminded the BC the contract is ~250k less than what was presented to the votes in March ’19. A summary of dates and why the need for a special meeting tonight was also provided.

After some brief discussion amougst the committee, the BC voted 6-2-0 to recommend the contract to the voters.

As a reminder, no responses to comments/questions by the BC are permitted via social media. Any questions can be discussed at the next BC meeting this Thursday 8/22.

As shared by Andrew Cutter via Facebook on 8/19/2019.

Litchfield Budget Committee Meeting Agenda – August 19, 2019

EMERGENCY MEETING NOTICE

Date:            August 19, 2019 at 7:00 PM
Location:      Town Hall Meeting Room

AGENDA

7:00 pm           Call to Order
* Pledge of Allegiance
7:05 pm           Public Input
7:15 pm           Discussion of and Subsequent Vote on the Proposed Teacher’s Contract
7:30 pm           Public Input
7:40 pm           Adjourn

Litchfield Board of Selectmen Meeting Agenda – August 12, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN
August 12, 2019 – Litchfield Town Hall, Meeting Room

5:30pm Paperwork Review
6:20pm Non-Public Session

1. RSA 91-A:3 II(b) – The hiring of any public employee

6:30pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. July 22, 2019 Meeting Minutes
  2. A/P Manifest – 07/30/19 – $76,199.03 & 08/6/19 – $3,103,002.99 & 8/13/19 -$16,619.76
  3. P/R Manifest – 08/1/19 – $54,485.30 & 08/8/19 – $55,006.27
  4. Land Use Change Tax (2)
  5. School Payment Schedule
  6. MS-5

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:45 pm)

Business

  1. Ronald Stevens – Planning Board Member
  2. Cash Receipts Policy – Amendment

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting August 26, 2019

Non-Public Session

1. RSA-91-A:3 II(a) – Promotion or compensation of any employee

Litchfield Zoning Board of Adjustment Meeting Agenda – August 14, 2019

LITCHFIELD ZONING BOARD OF ADJUSTMENT
PUBLIC MEETING AGENDA

Date: August 14, 2019
Time: 7:00 PM
Location: Litchfield Town Hall Meeting Room

  • Call To Order
  • Roll Call
  • Chairperson Opening Remarks
    • Review schedule for hearings

Case Hearings

Case Number: 2019-05A
Name of Applicant: Theroux Properties LLC
Owner of Property: Theroux Development LLC
Location of Property: 522 Charles Bancroft Highway, Litchfield, NH 03052, Map 22 Lot 11

The Applicant seeks the following variances:

  • Variance from article 1250 section 1254.00(b) of the Zoning Ordinance to permit subsurface transmission of gasoline through pipeline from above ground storage to above ground pumps in the Aquifer Protection District.

Case Number: 2019-06
Name of Applicant: Eversource Energy
Owner of Property: Eversource Energy
Location of Property: 12 Midway Avenue, Litchfield, NH 03052, Map 15 Lot 25

The Applicant seeks a Special Exception from Section 1208.00 to allow for installation of motor operated switches, related equipment and infrastructure updates including a permanent gravel access drive. The project will impact the following:

  1. 2,517 S.F. Permanent Wetlands Impacts
  2. 9,154 S.F. Temporary Wetlands Impacts
  3. 27,073 S.F. Wetland Conservation District Buffer Impacts

Case Number: 2019-07
Name of Applicant:
Owner of Property:
Location of Property: 12 Midway Avenue, Litchfield, NH 03052, Map 15 Lot 25

The Applicant seeks a Special Exception from Section 1208.00 for proposed parking improvements. The project will impact approximately 1375 S.F. of wetland buffer.

Case Number: 2019-10
Name of Applicant: Jill Charbonneau Revocable Trust
Owner of Property: Mel’s Funway Park, LLC
Location of Property: 454 Charles Bancroft Highway, Litchfield, NH 03052, Map 20 Lots 14,15,16,17

The Applicant seeks an appeal of decision of the Building Inspector and Town Administrator/Interim Zoning Administrator to modify a site plan to enclose three existing pole barns without the Planning Board reasoning entered into record.

Case Number: 2019-04

Name of Applicant: Denise Bernard, Van Teneck Inc
Owner of Property: Van Teneck Inc, Van DeWald
Location of Property: 271 Derry Road, Litchfield, NH 03052, Map 2 Lot 47

The Applicant seeks a variance from article 601 section p for a Mixed Use Commercial/Residential to allow 75% to be residential use.

  • Communications and other business
  • Adjournment

Litchfield Board of Selectmen Meeting Agenda – July 22, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN

July 22, 2019 – Litchfield Town Hall, Meeting Room

5:30pm Paperwork Review
6:30pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. July 8, 2019 Meeting Minutes
  2. A/P Manifest – 07/16/19 – $152,565.55 & 07/23/19 – $0.00
  3. P/R Manifest – 07/18/19 – $60,807.28 & 07/25/19 – $0.00

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:45 pm)

Business

  1. Audit Review
  2. Police Department Shift Coverage
  3. Financial Update
  4. Credit Card Authorization
  5. 2020 Budget Schedule & Guidance
  6. Cash Receipts Policy – Review
  7. Fraud Policy – Review
  8. Background Check Policy – Review

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting August 12, 2019

Non-Public Session

1. RSA-91-A:3 II (a) – The compensation of any employee

Litchfield Board of Selectmen Meeting Agenda – July 8, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN

July 8, 2019 – Litchfield Town Hall, Meeting Room

5:30pm Paperwork Review
6:30pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. June 24, 2019 Meeting Minutes
  2. A/P Manifest – 07/02/19 – $347,799.90 & // – $
  3. P/R Manifest – 06/27/19 – $12,366.81, 07/03/19 – $52,897.65 & // – $

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:45 pm)

Business

  1. Jayson Brennen – Hillcrest / 3A Corner Update
  2. Heritage Commission By-Laws – Review
  3. Highway Laborer Position – Part-time to Full-time
  4. Cash Receipts Policy – Review
  5. Fraud Policy – Review
  6. Background Check Policy – Review
  7. Review BOS Goals and Action Items

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting July 22, 2019

Non-Public Session

  1. RSA 91-A:3,II(I) – Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present.
  2. RSA-91-A:3 II (a) – The compensation of any employee

Budget Committee | 6/27/19 Meeting Summary

The BC met last night @ 7PM. All members were in attendance and the following actions were taken and points discussed:

Litchfield Budget Committee Meeting – June 27, 2019

1) New Hampshire Municipal Associating Budget Law Training. NHMA provided an overview of budget law for the Committee and reviewed various RSA’s that dictate the laws & process the Budget Committee must follow. The role of the BC includes:

  • Review current year expenditures
  • Review proposals, request information
  • Prepare budget
  • Schedule & hold budget hearings
  • Forward final proposed budget to governing body
  • Does not control spending
  • 10% rule in towns with official budget committee
  • Budget can not surpass YoY increase >10%
  • In 2017 Litchfield passed a local tax cap on the town side where the budget can not exceed an increase >$175k.

2) Acceptance of 5/23/19 Meeting Minutes
3) LEA Teachers Contract Update

  • The Superintendent provided the BC with an update on teachers contract.
  • On 6/27, the School Board held an Emergency meeting and voted to approve a renegotiated collective bargaining agreement with the LEA.
  • Terms of the new agreement include:
  • A total 3 year cost of ~$854k. This is a reduction from the failed March 2019 warrant article which was ~$1.1MM.
  • Year 1 would reflect a 1% Cost of Living (COLA) increase, Year 2 = 1.5% COLA increase, Year 3 = 1.75% COLA increase
  • Primary renegotiated points to support the decrease in cost are:
  • Health insurance is more in line with industry standard and shifts from ‘Cadillac Plan’ to a deductible/co-insurance based plan
  • No make up in step increases to account for past years where there was no contract
  • Longevity payments have decreased

Next steps are for the Superior Court to review the petition for a Special Election as well as for the Budget Committee to formally vote to recommend/not recommend the contract. The Budget Committee will have a special meeting planned for the evening of Monday August 5th to vote on the LEA ContractThe Superintendents goal is to have the special election at the end of September. Working back from that timeline, there will be a deliberative session planned for early September and the BC vote should be recorded by August 9th.

4) School Update

  • A review of year end encumbrances were performed. Total encumbrances = $197,593
  • Estimated fund balance (as of 6/19/19) = $331,845.77

5) Town Update

  • Two lawn mowers were purchased to replace failing equipment

6) School Capital Planning Committee Update

  • The BC discussed member participation on the School Capital Planning Committee. While the Committee is very much in favor of the Capital Planning charter and putting together a district wide strategic plan, the BC voted 2-7-0 to not participate in this committee. Reasoning for the failed vote was primarily related to maintaining independence as a Committee as well as how effective one member would be speaking on behalf of the BC, when the BC has not met to discuss.

Note: Any public comments or questions can be addressed to the Budget Committee during the next public meeting, a special meeting to vote on the LEA Teachers contract, planned for August 5th. Budget Committee responses to questions are not permitted via social media.

As shared by Andrew Cutter via Facebook on 6/28/2019.

Litchfield Board of Selectmen will be attending the Budget Committee’s NHMA Workshop – June 27, 2019

The Litchfield Board of Selectmen will attend the Budget Committee Meeting on Thursday, June 27, 2019 at 7pm. The meeting will be held at the Town Office Conference Room. The purpose of the meeting is to participate in the Budget Committee Training Workshop conducted by New Hampshire Municipal Association. 

Litchfield Budget Committee Meeting Agenda – June 27, 2019

AGENDA

7:00 pm

Call to Order
– Pledge of Allegiance

7:03 pm

  • Review / Additions to Agenda
  • Committee Meeting Immediately following the NHMA Workshop

7:05 pm

NHMA Workshop

8:45 pm

Public Input

8:55 pm

Review / Acceptance of Minutes
– May 23, 2019

9:00 pm

Correspondence

9:05 pm

Reports
– Town Business
– General Update

– School Business
– General Updates
– Teacher’s Contract Update
– End of Year Encumbrances

9:35 pm

Member Input / New Business

  • Budget Committee Participation on the Capital Planning Committee

9:45 pm

9:50 pm

Public Input

Adjourn

Next Committee Meeting: Thursday, August 22, 2019

Litchfield Board of Selectmen Meeting Agenda – Jun 24, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN
June 24, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review 5:45pm Non-Public Session

1. RSA-91-A:3 II(a) – The dismissal of any employee

6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. June 10, 2019 Meeting Minutes
  2. Treasurer Reconciliation – May
  3. Purchase Order M-10-14, Fire Engine Pump Repair $17,048.59
  4. Litchfield State Forest Tax Reimbursement – $330.00
  5. A/P Manifest – 06/18/19 – $108,658.58 & 06/25/19 – $35,247.71
  6. P/R Manifest – 06/20/19 – $62,806.39 & 06/27/19 – $

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. ZBA Alternate Member – Mark H. Farlardeau (term expires 3/31/22)
  2. Public Hearing – Emergency Management Performance Grant $40,000
  3. Earned Time Policy – Notice Requirement
  4. Selectmen Meeting Start Time
  5. Mower Equipment Purchase
  6. Appointment of Interim Road Agent / Highway Manager
  7. Police Captain – Contract Renewal Notice
  8. Street Light Request
  9. Future Facility Tours

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting July 8, 2019

Non-Public Session

  1. RSA-91-A:3 II(a) – The compensation of any employee
  2. RSA 91-A:3, II (b) – The hiring of any person as a public employee