Litchfield Budget Committee Meeting Agenda – May 23, 2019

Meeting Notice
May 23, 2019 at 7 pm
Town Hall Meeting Room

Agenda
7:00 pm           Call to Order
Pledge of Allegiance
7:05 pm           Public Input
7:10 pm           Review / Additions to Agenda
7:15 pm           Review / Acceptance of Minutes
– April 18, 2019
7:20 pm           Correspondence
7:30 pm           Reports

  • Town Business
    1. General Update
    2. Fire Station Update
      • IT Contract
    3. Water Update
  • School Business
    1. General Update
    2. Business Report
    3. End of Year Projections

8:15 pm           Member Input / New Business
– 06/27 NHMA Training
– Analysis of School Budget

8:45 pm           Public Input
8:50 pm           Adjourn

Next Committee Meeting: Thursday, June 27, 2019

Litchfield Board of Selectmen Meeting Agenda – May 13, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN
May 13, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 22, 2019 Meeting Minutes
  2. Tax Collector’s Reconciliation – April
  3. Town Clerk’s Reconciliation – Jan
  4. Tax Credits & Exemptions – (1)
  5. 2019 Tax Warrant – 1st Issue
  6. A/P Manifest – 04/30/19 – $139,729.92, 05/07/19 – $958,563.89 &05/14/19 – $19,499.76
  7. P/R Manifest – 05/02/19 – $52,143.22, 5/09/19 – $53,659.12 &05/16/19 – $0.0

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. John Brunelle, IT Director – Security Camera Equipment Purchase Order
  2. Fire Department Radios Purchase Order
  3. Regular Planning Board Member Appointment – Tony Turecki (term exp 2022)
  4. Board of Selectmen Delegation – License to Carry
  5. Treasurers Delegation – Deposit Authority
  6. Lease Agreement – 296 Charles Bancroft Highway
  7. NHMA Legal Services Approval
  8. Policy Review
    1. Fund Balance
    2. Purchasing Policy Review
    3. Uncollectible Write-Off Policy Review
  9. Ambulance Uncollectible Debt Write-Off
  10. Non-Union Performance Review Process
  11. Police Chief Recruitment Process

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting June 10, 2019

Non-Meeting

Following adjournment of the meeting, the Board of Selectmen will meet with Attorney David B. Van Slyke of PretiFlaherty to discuss the Saint Gobain PFOA Groundwater contamination issue.

Litchfield Board of Selectmen Meeting Agenda – April 22, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN April 22, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 8, 2019 Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Public Hearing – Flag Adoption
  4. Mosquito District Commission Status
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Review Town Contracts and Agreements
    1. TA Contract
    2. Police Chief Contract
    3. Police Captain Contract
    4. Fire Chief Contract
    5. Prosecutor Contract
  7. Review Select Board Action Items

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent / Other Business
  4. Next Regular Meeting – May 13th

Non-Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Public Hearing – Adoption of Town Flag

Town of Litchfield
PUBLIC HEARING NOTICE
Adoption of Town Flag

The Litchfield Board of Selectmen will conduct a public hearing on Monday, April 22, 2019 at 6:00pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss  adopting the official Town Flag. Residents wishing to speak on this matter are invited to attend or send comments to: Tbrown@Litchfieldnh.gov or Town of Litchfield, Troy  Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Selectmen and TA Update – April 8, 2019

The Board of Selectmen conducted a public meeting on Monday, April 8, 2019. A summary of discussions and actions taken is below.

LitchfieldTV Meeting Video

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/02/19 – $1,837,823.84 & 04/09/19 – $63,462.71
  3. P/R Manifest – 4/04/19 – $100,561.28 & 4/11/19 – $58,102.83
  4. February Reconciliations – Town Treasurer
  5. March Reconciliations – Town Clerk & Tax Collector
  6. Land Use Change Tax (2) – $12,500 & $0.00
  7. Elderly Exemption (2)  Denial
  8. General Fund Transfer – ($50k to Technology & Communication Fund)
  9. General Fund Transfer – ($50k to Earned Time Accrual Fund)
  10. Collective Bargaining Agreement

Business

  1. Flag Public Hearing
    1. A public hearing conducted regarding the adoption of a Town Flag. No comments from the public. A second hearing will be scheduled soon.
  2. Fee Schedule Changes
    1. The Board of Selectmen approved new fees due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates. Changes effective May 1st.
  3. 2019 Road Improvement Projects
    1. The Board of Selectmen authorized the Town Administrator to approve  2019 road improvement projects with Continental Paving, Inc.
  4. Basketball Court Improvements
    1. The Board of Selectmen authorized the Town Administrator approve a contract to paint and strip the basketball courts
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Town Contracts and Agreements
    1. Town and School MOU
    2. Town and Library MOU

Notes and Upcoming Meetings

  1. Next Regular Meeting – April 22nd

Litchfield Board of Selectmen Meeting Agenda – April 8, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN April 8, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. March 11, 2019 Meeting Minutes
  2. A/P Manifest – 4/02/19 – $1,837,823.84 & 04/09/19 – $63,462.71
  3. P/R Manifest – 4/04/19 – $100,561.28 & 4/11/19 – $0.00
  4. February Reconciliations – Town Treasurer
  5. March Reconciliations – Town Clerk & Tax Collector
  6. Land Use Change Tax (2) – $12,500 & $0.00
  7. Elderly Exemption (2) Denial
  8. Collective Bargaining Agreement

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Public Hearing – Fee Schedule
  2. Public Hearing – Flag Adoption
  3. Purchasing Policy Waiver – Road Improvement Plan
  4. Purchasing Policy Waiver – Basketball Court Coating
  5. Review Draft Select Board Action Items
  6. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  7. Review Town Contracts and Agreements
    1. Town and School – Memorandum of Understanding
    2. Town and Library – Memorandum of Understanding

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent / Other Business
  4. Next Regular Meeting – April 22nd

Non-Public Session

  1. RSA 91-A:3 II(a) – Compensation of Employee
  2. RSA 91-A:3 II(a) – Dismissal of Employee
  3. RSA 91-A:3 II(a) – Investigation of Charges Against an Employee
  4. RSA-91-A:3 II(c) – Reputation of Employee

Selectmen and TA Update – March 25, 2019

The Board of Selectmen conducted a public meeting on Monday, March 25, 2019. A summary of discussions and actions taken is below.

Review and Approval of Consent Items

  1. March 11th Minutes
  2. A/P Manifest – 3/19/19 – $95,387 & 03/26/19 – $643,887.10
  3. P/R Manifest – 3/21/19 – $62,869.54 & 3/28/19 – $56,929.88
  4. Timber Tax Levy – $81.87
  5. Timber Tax Abatement – $87.87
  6. Tax Abatement Denial (Map 13, Lot 113)
  7. Land Use Change Tax – $25,500
  8. Gravel Tax Levy – $3,203.54
  9. Intent to Excavate – Map 21, Lot 18
  10. MS-232 Report of Appropriations – $7,010,862.00

Business

  1. Skid Steer Grant – $5,000
    1. New Hampshire the Beautiful awarded the Town of Litchfield $5,000 towards the purchase of a skid steer. After trade-in and grant reduction the $35,389 skid steer cost $18,389.00. 100% of funding appropriated from the Recycling Revolving Fund.
  1. Fee Schedule Changes
    1. Due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates; The Town Administrator recommended amending the Town Fee Schedule. A Public Hearing will be held Monday, April 8, 2019 at 6pm for citizen input.  
  1. Transfer Facility User Guide
    1. David Mellen, Facility Director prepared a user friendly information guide for residents. The guide will be posted to the town website.
  1. The Following Individuals were Appointed to Serve on Boards and Committees
    1. Zoning Board of Adjustment – Richard Riley Jr. (term exp 3-31-22)
    2. Zoning Board of Adjustment – Albert Guilbeault (term exp 3-31-22)
    3. Recreation Commission – Michael Boshi (term exp 3-31-22)
    4. Recreation Commission – Andrew Collins (term exp 3-31-22)
    5. Conservation Commission – Roger St. Laurent, Jr. (term exp 3-31-22)
    6. Planning Board – Dr. Kimberly Queenan (term exp 3-31-22)
    7. Planning Board – Kate Stevens (term exp 3-31-22)
    8. Interim Zoning Administrator – Troy Brown, Town Administrator
  1. PFAS Community Health Fair  – April 3rd at Merrimack High School 5 to 8pm
    1. NH Department of Health and Human Services is hosting Southern NH PFAS Community Health Fair Wednesday, April 3, 2019 from 5pm to 8pm at Merrimack High School Cafetorium. The purpose is for the general public to meet with health officials and community partners to discuss concerns about the potential health effects of PFAS.
  1. Stonyfield 5k – April 20, 2019 @ 10:00am
    1. Stonyfield 5k / Millennium Running will be hosting a 5k road race on Sunday, April 20th at 10am. Race will start and end at the West Road Soccer Fields in Londonderry. Runners will travel down Hillcrest Road, Rookery and Tanager. Residents will be notified by the event organizers and Litchfield and Londonderry Police Officers will assist with traffic details.

Notes and Upcoming Meetings

  1. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  2. Next Regular Meeting – April 8th

Budget Committee | 3/28/19 Meeting Summary

The BC met last night @ 7PM and the following actions were taken and points discussed:

  • Welcome to members. Mrs. Douglas was nominated as chair in a 6-1-2 vote. Mr. Cutter was nominated as vice chair in a 7-0-2 vote
  • During Public Input, an inquiry was made on the failed teacher contract and better understanding why previous no vote BC members made that decision and what would help sway their votes to yes 

Town Update as presented by Selectman Leary and Selectman Lemire

  • Unanticipated water and fuel costs at new FD for the first part of this year
  • Temporary heating in place at Talent Hall. New heating system being planned for summer installation
  • New Police Officer was hired
  • The BOS has not had discussion regarding the future state of the current FD 

School Update as presented by Representative Meyers

  • ALICE Training has been completed
  • Homeland Security review and plans underway for new entrance at LMS 

Election Results were reviewed by the BC

  • The budget calendar was presented by the Chair. The Committee to finalize the anticipated review/voting dates at next meeting
  • The BC bylaws were reviewed by the committee. Annual acceptance of the bylaws is scheduled for the next meeting
  • The BC discussed social media posts and process. Mr. Cutter was selected to post BC updates through the LitchfieldNH FB page and then share it with the What’s Up FB page. Commentary is welcome on all posts, however, specific questions to the BC will be addressed at our next scheduled meeting. Anyone is also welcome to send inquires to the BC at BudComm@litchfieldnh.gov. (As the process to post on the LitchfieldNH page needs to be ironed out, this post will be directly made to the Whats Up page)
  • Mr. Cutter presented an overview of town related budget vs actual expenses from 2004 through present. The committee will review and Mr. Cutter will share a school overview at the next scheduled meeting
  • The next BC meeting will be on April 18, 2019

As shared by Andrew Cutter via Facebook on 3/29/2019.

Litchfield Board of Selectmen Meeting Agenda – March 25, 2019

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Recognition of Service

1. John Brunelle

Theresa L. Briand, Town Clerk – Oath of Office

  1. Selectman Leary
  2. Selectman Lynch

Election of Officers

  1. Chairman
  2. Vice-Chairman
  3. Budget Committee Representative
  4. Planning Board Representative
  5. Recreation Representative
  6. Conservation Representative
  7. Heritage Representative

Review and Approval of Consent Items

  1. March 11, 2019 Meeting Minutes
  2. A/P Manifest – 3/19/19 – $95,387 & 03/26/19 – $0.00
  3. P/R Manifest – 3/21/19 – $62,869.54 & 3/28/19 – $0.00
  4. Timber Tax Levy – $81.87
  5. Timber Tax Abatement – $87.87
  6. Tax Abatement Denial (Map 13, Lot 113)
  7. Land Use Change Tax – $25,500
  8. Gravel Tax Levy – $3,203.54
  9. Intent to Excavate – Map 21, Lot 18
  10. MS-232 Report of Appropriations – $7,010,862.00

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Skid Steer Grant Acceptance – $5,000
  2. Review Fee Schedule Changes
  3. Review Transfer Facility User Guide
  4. Appointments
    1. Zoning Board of Adjustment – Richard Riley Jr. (term exp 3-31-22)
    2. Zoning Board of Adjustment – Albert Guilbeault (term exp 3-31-22)
    3. Recreation Commission – Michael Boshi (term expires 9-31-22)
    4. Recreation Commission – Andrew Collins (term expires 9-31-22)
    5. Conservation Commission – Roger St. Laurent, Jr. (term exp 3-31-22)
    6. Planning Board – Dr. Kimberly Queenan (term expires 9-31-22)
    7. Interim Zoning Administrator – Troy Brown, Town Administrator
  5. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  6. Stonyfield 5K – April 20, 2019 @10am

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  6. Next Regular Meeting – April 9th

Litchfield Board of Selectmen Meeting Agenda – Feb 25, 2019

The meeting is held at the Town Hall main conference room at 2 Liberty Way, Litchfield.

5:00 PM
Paper Work Review

6:00 PM
Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. Febuary 11, 2019 Meeting Minutes
  2. A/P Manifest – 02/19/19 – $520,143.85 & 02/26/19 – $58,534.84
  3. P/R Manifest – 02/21/19 – $53,873.71 & 02/28/19 – $0.00
  4. (2) Veterans’ Tax Credit – $300 and $1,000
  5. Purchase Order – Plow Truck Repairs ($10,511.40)
  6. January Reconciliations – Tax Collector, Town Clerk and Treasurer

Requests for Additional Items / Other Business
Public Input (to occur following the KENO Public Hearing)

Business

  1. Public Hearing – Operation of Keno Games
  2. Assignment of Selectmen Poll Hours

Reports & Other Business

  1. Selectmen Reports
  2. Items Removed from Consent
  3. Other Business
  4. Next Regular Meeting March 11, 2019 @ 6pm
  5. Pat Jewett Volunteer Appreciation Award – March 11, 2019 @ 7pm
  6. Town and School District Elections – March 12, 2019 from 7am to 7pm @ CHS