Litchfield Board of Selectmen Meeting Agenda – July 8, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN

July 8, 2019 – Litchfield Town Hall, Meeting Room

5:30pm Paperwork Review
6:30pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. June 24, 2019 Meeting Minutes
  2. A/P Manifest – 07/02/19 – $347,799.90 & // – $
  3. P/R Manifest – 06/27/19 – $12,366.81, 07/03/19 – $52,897.65 & // – $

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:45 pm)

Business

  1. Jayson Brennen – Hillcrest / 3A Corner Update
  2. Heritage Commission By-Laws – Review
  3. Highway Laborer Position – Part-time to Full-time
  4. Cash Receipts Policy – Review
  5. Fraud Policy – Review
  6. Background Check Policy – Review
  7. Review BOS Goals and Action Items

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting July 22, 2019

Non-Public Session

  1. RSA 91-A:3,II(I) – Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present.
  2. RSA-91-A:3 II (a) – The compensation of any employee

Budget Committee | 6/27/19 Meeting Summary

The BC met last night @ 7PM. All members were in attendance and the following actions were taken and points discussed:

Litchfield Budget Committee Meeting – June 27, 2019

1) New Hampshire Municipal Associating Budget Law Training. NHMA provided an overview of budget law for the Committee and reviewed various RSA’s that dictate the laws & process the Budget Committee must follow. The role of the BC includes:

  • Review current year expenditures
  • Review proposals, request information
  • Prepare budget
  • Schedule & hold budget hearings
  • Forward final proposed budget to governing body
  • Does not control spending
  • 10% rule in towns with official budget committee
  • Budget can not surpass YoY increase >10%
  • In 2017 Litchfield passed a local tax cap on the town side where the budget can not exceed an increase >$175k.

2) Acceptance of 5/23/19 Meeting Minutes
3) LEA Teachers Contract Update

  • The Superintendent provided the BC with an update on teachers contract.
  • On 6/27, the School Board held an Emergency meeting and voted to approve a renegotiated collective bargaining agreement with the LEA.
  • Terms of the new agreement include:
  • A total 3 year cost of ~$854k. This is a reduction from the failed March 2019 warrant article which was ~$1.1MM.
  • Year 1 would reflect a 1% Cost of Living (COLA) increase, Year 2 = 1.5% COLA increase, Year 3 = 1.75% COLA increase
  • Primary renegotiated points to support the decrease in cost are:
  • Health insurance is more in line with industry standard and shifts from ‘Cadillac Plan’ to a deductible/co-insurance based plan
  • No make up in step increases to account for past years where there was no contract
  • Longevity payments have decreased

Next steps are for the Superior Court to review the petition for a Special Election as well as for the Budget Committee to formally vote to recommend/not recommend the contract. The Budget Committee will have a special meeting planned for the evening of Monday August 5th to vote on the LEA ContractThe Superintendents goal is to have the special election at the end of September. Working back from that timeline, there will be a deliberative session planned for early September and the BC vote should be recorded by August 9th.

4) School Update

  • A review of year end encumbrances were performed. Total encumbrances = $197,593
  • Estimated fund balance (as of 6/19/19) = $331,845.77

5) Town Update

  • Two lawn mowers were purchased to replace failing equipment

6) School Capital Planning Committee Update

  • The BC discussed member participation on the School Capital Planning Committee. While the Committee is very much in favor of the Capital Planning charter and putting together a district wide strategic plan, the BC voted 2-7-0 to not participate in this committee. Reasoning for the failed vote was primarily related to maintaining independence as a Committee as well as how effective one member would be speaking on behalf of the BC, when the BC has not met to discuss.

Note: Any public comments or questions can be addressed to the Budget Committee during the next public meeting, a special meeting to vote on the LEA Teachers contract, planned for August 5th. Budget Committee responses to questions are not permitted via social media.

As shared by Andrew Cutter via Facebook on 6/28/2019.

Litchfield Board of Selectmen will be attending the Budget Committee’s NHMA Workshop – June 27, 2019

The Litchfield Board of Selectmen will attend the Budget Committee Meeting on Thursday, June 27, 2019 at 7pm. The meeting will be held at the Town Office Conference Room. The purpose of the meeting is to participate in the Budget Committee Training Workshop conducted by New Hampshire Municipal Association. 

Litchfield Budget Committee Meeting Agenda – June 27, 2019

AGENDA

7:00 pm

Call to Order
– Pledge of Allegiance

7:03 pm

  • Review / Additions to Agenda
  • Committee Meeting Immediately following the NHMA Workshop

7:05 pm

NHMA Workshop

8:45 pm

Public Input

8:55 pm

Review / Acceptance of Minutes
– May 23, 2019

9:00 pm

Correspondence

9:05 pm

Reports
– Town Business
– General Update

– School Business
– General Updates
– Teacher’s Contract Update
– End of Year Encumbrances

9:35 pm

Member Input / New Business

  • Budget Committee Participation on the Capital Planning Committee

9:45 pm

9:50 pm

Public Input

Adjourn

Next Committee Meeting: Thursday, August 22, 2019

Litchfield Board of Selectmen Meeting Agenda – Jun 24, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN
June 24, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review 5:45pm Non-Public Session

1. RSA-91-A:3 II(a) – The dismissal of any employee

6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. June 10, 2019 Meeting Minutes
  2. Treasurer Reconciliation – May
  3. Purchase Order M-10-14, Fire Engine Pump Repair $17,048.59
  4. Litchfield State Forest Tax Reimbursement – $330.00
  5. A/P Manifest – 06/18/19 – $108,658.58 & 06/25/19 – $35,247.71
  6. P/R Manifest – 06/20/19 – $62,806.39 & 06/27/19 – $

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. ZBA Alternate Member – Mark H. Farlardeau (term expires 3/31/22)
  2. Public Hearing – Emergency Management Performance Grant $40,000
  3. Earned Time Policy – Notice Requirement
  4. Selectmen Meeting Start Time
  5. Mower Equipment Purchase
  6. Appointment of Interim Road Agent / Highway Manager
  7. Police Captain – Contract Renewal Notice
  8. Street Light Request
  9. Future Facility Tours

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting July 8, 2019

Non-Public Session

  1. RSA-91-A:3 II(a) – The compensation of any employee
  2. RSA 91-A:3, II (b) – The hiring of any person as a public employee

BOS and BC Joint Meeting – June 17, 2019

Public Meeting Notice
Joint Meeting of the Litchfield
Board of Selectmen and Budget Committee

The Litchfield Board of Selectmen and Budget Committee will meet at the Litchfield Highway Facility on Monday, June 17, 2019 at 6:00PM. The purpose of the meeting is to tour the facility, equipment and vehicles.

Public Hearing Notice – Acceptance of Grant Funds

Town of Litchfield
PUBLIC HEARING NOTICE
Acceptance of Grant Funds

The Litchfield Board of Selectmen will conduct a public hearing on Monday, June 24, 2019 at 6pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss acceptance of an Emergency Management Performance Grant in the amount of $40,000 for the purchase of Emergency Operation Center equipment. Residents wishing to speak on this matter are invited to attend or residents may send comments by email to:Tbrown@Litchfieldnh.gov​ or mail to Town of Litchfield, Troy Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Litchfield Board of Selectmen Meeting Agenda – June 10, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN

June 10, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. May 13, 2019 & June 1, 2019 Meeting Minutes
  2. Treasurer Reconciliation – April
  3. Tax Credits & Exemptions – (1)
  4. Land Use Change Tax (1)
  5. A/P Manifest – 05/21/19 – $211,195.17, 05/28/19 – $330,492.11, 06/4/19- $947,878.99, & 06/11/19 – $19,530.63
  6. P/R Manifest – 05/23/19 – $53,421.56, 05/30/19 – $53,432.96 , 06/06/19 – $61,589.23 & 06/13/19 – $

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Update – Justin Haley Eagle Scout First Responder Monument Update
  2. Policy Review – Fund Balance, Purchasing and Write-Off
  3. Recruitment Process – Police Chief
  4. Approval – MS-4 Stormwater Permit Certificate
  5. Approval – Melanson Heath Contract
  6. Approval – Fire Department Weekend/Holiday Stipend
  7. Special Meeting – Tour Highway Department
  8. Authorization – Recruitment of Seasonal Highway Laborer
  9. Discussion Items – Full-Time Road Agent and Truck Driver

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting June 24, 2019

Non-Meeting and Non-Public Session

1. RSA-91-A:3 II(a) – The dismissal, promotion or compensation of any employee

Selectmen and TA Update – May 13, 2019

MEETING SUMMARY AND INFORMATION
BOARD OF SELECTMEN MEETING
MONDAY, MAY 13, 2019

Board of Selectmen’s Meeting of May 13, 2019

Review and Approval of Consent Items

  1. Meeting Minutes
  2. April 22, 2019 Meeting Minutes
  3. Tax Collector’s Reconciliation – April
  4. Town Clerk’s Reconciliation – April
  5. Tax Credits & Exemptions – (1)
  6. 2019 Tax Warrant – 1st Issue
  7. A/P Manifest – 04/30/19 – $139,729.92, 05/07/19 – $958,563.89 &              05/14/19 – $19,499.76
  8. P/R Manifest – 05/02/19 – $52,143.22, 5/09/19 – $53,659.12 &  05/16/19 – $55,542.86

Business

  • Planning Board Member Appointment – Tony Turecki (term exp 2022)
    1. Board of Selectmen approved Mr. Turecki as a regular Planning Board Member
  • Board of Selectmen Delegation – License to Carry
    1. Board of Selectmen authorized Police Chief to review and approve licenses.
  • Lease Agreement – 296 Charles Bancroft Highway
    1. Board of Selectmen approved the lease agreement for $1,000 per year.
  • River Access Park Name – John Bryant River Access
    1. The Recreation Commission worked with the Conservation Commission in discussing changing the name of the River Access to John Bryant River Access. Mr. Bryant was a big supporter of recreation and one of the main supporters in getting River Access for Litchfield Residents. In recognition of all the hard work and years of community service, the Board of Selectmen renamed the Litchfield River Access to John Bryant River Access.
  • Non-Union Performance Review Process
    1. Board of Selectmen approved no more than 3% wage adjustments for outstanding job performance by non-union employees.
  • Police Chief Recruitment Process
    1. BOS appointed Chairman Webber, Chief O’Brion and Troy Brown to develop and recommend recruitment process.
  • Policy Review
    1. Fund Balance
    2. Purchasing Policy
    3. Write Off Policy

Non-Meeting

Following adjournment of the meeting, the Board of Selectmen met with Attorney David B. Van Slyke of PretiFlaherty to discuss the Saint Gobain PFOA Groundwater contamination issue.