Selectmen and TA Update – April 22, 2019

MEETING SUMMARY AND INFORMATION
BOARD OF SELECTMEN MEETING MONDAY, APRIL 22, 2019

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $54,981.96
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March   

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  4. Town Contracts and Agreements
    1. Town Administrator
    2. Police Chief
    3. Police Captain
    4. Fire Chief
    5. Prosecutor
  5. Board of Selectmen Action Items

Notes and Upcoming Meetings

  1. Next Regular Meeting – May 13th

Non – Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Selectmen and TA Update – April 8, 2019

The Board of Selectmen conducted a public meeting on Monday, April 8, 2019. A summary of discussions and actions taken is below.

LitchfieldTV Meeting Video

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/02/19 – $1,837,823.84 & 04/09/19 – $63,462.71
  3. P/R Manifest – 4/04/19 – $100,561.28 & 4/11/19 – $58,102.83
  4. February Reconciliations – Town Treasurer
  5. March Reconciliations – Town Clerk & Tax Collector
  6. Land Use Change Tax (2) – $12,500 & $0.00
  7. Elderly Exemption (2)  Denial
  8. General Fund Transfer – ($50k to Technology & Communication Fund)
  9. General Fund Transfer – ($50k to Earned Time Accrual Fund)
  10. Collective Bargaining Agreement

Business

  1. Flag Public Hearing
    1. A public hearing conducted regarding the adoption of a Town Flag. No comments from the public. A second hearing will be scheduled soon.
  2. Fee Schedule Changes
    1. The Board of Selectmen approved new fees due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates. Changes effective May 1st.
  3. 2019 Road Improvement Projects
    1. The Board of Selectmen authorized the Town Administrator to approve  2019 road improvement projects with Continental Paving, Inc.
  4. Basketball Court Improvements
    1. The Board of Selectmen authorized the Town Administrator approve a contract to paint and strip the basketball courts
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Town Contracts and Agreements
    1. Town and School MOU
    2. Town and Library MOU

Notes and Upcoming Meetings

  1. Next Regular Meeting – April 22nd

Selectmen and TA Update – March 25, 2019

The Board of Selectmen conducted a public meeting on Monday, March 25, 2019. A summary of discussions and actions taken is below.

Review and Approval of Consent Items

  1. March 11th Minutes
  2. A/P Manifest – 3/19/19 – $95,387 & 03/26/19 – $643,887.10
  3. P/R Manifest – 3/21/19 – $62,869.54 & 3/28/19 – $56,929.88
  4. Timber Tax Levy – $81.87
  5. Timber Tax Abatement – $87.87
  6. Tax Abatement Denial (Map 13, Lot 113)
  7. Land Use Change Tax – $25,500
  8. Gravel Tax Levy – $3,203.54
  9. Intent to Excavate – Map 21, Lot 18
  10. MS-232 Report of Appropriations – $7,010,862.00

Business

  1. Skid Steer Grant – $5,000
    1. New Hampshire the Beautiful awarded the Town of Litchfield $5,000 towards the purchase of a skid steer. After trade-in and grant reduction the $35,389 skid steer cost $18,389.00. 100% of funding appropriated from the Recycling Revolving Fund.
  1. Fee Schedule Changes
    1. Due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates; The Town Administrator recommended amending the Town Fee Schedule. A Public Hearing will be held Monday, April 8, 2019 at 6pm for citizen input.  
  1. Transfer Facility User Guide
    1. David Mellen, Facility Director prepared a user friendly information guide for residents. The guide will be posted to the town website.
  1. The Following Individuals were Appointed to Serve on Boards and Committees
    1. Zoning Board of Adjustment – Richard Riley Jr. (term exp 3-31-22)
    2. Zoning Board of Adjustment – Albert Guilbeault (term exp 3-31-22)
    3. Recreation Commission – Michael Boshi (term exp 3-31-22)
    4. Recreation Commission – Andrew Collins (term exp 3-31-22)
    5. Conservation Commission – Roger St. Laurent, Jr. (term exp 3-31-22)
    6. Planning Board – Dr. Kimberly Queenan (term exp 3-31-22)
    7. Planning Board – Kate Stevens (term exp 3-31-22)
    8. Interim Zoning Administrator – Troy Brown, Town Administrator
  1. PFAS Community Health Fair  – April 3rd at Merrimack High School 5 to 8pm
    1. NH Department of Health and Human Services is hosting Southern NH PFAS Community Health Fair Wednesday, April 3, 2019 from 5pm to 8pm at Merrimack High School Cafetorium. The purpose is for the general public to meet with health officials and community partners to discuss concerns about the potential health effects of PFAS.
  1. Stonyfield 5k – April 20, 2019 @ 10:00am
    1. Stonyfield 5k / Millennium Running will be hosting a 5k road race on Sunday, April 20th at 10am. Race will start and end at the West Road Soccer Fields in Londonderry. Runners will travel down Hillcrest Road, Rookery and Tanager. Residents will be notified by the event organizers and Litchfield and Londonderry Police Officers will assist with traffic details.

Notes and Upcoming Meetings

  1. PFAS Community Health Fair – April 3rd at Merrimack High School 5 to 8pm
  2. Next Regular Meeting – April 8th

Selectmen and TA Update – Feb 11, 2019

The Board of Selectmen conducted a public meeting on Monday, February 11, 2019. Below is a summary of the business conducted and upcoming events/activities.

Consent Review:

  1. January 28, 2019 Meeting Minutes
  2. February 2, 2019 Meeting Minutes
  3. Boy Scout Troop 11 Donation Acceptance – $106.75
  4. Pole Licenses – Calawa Circle (128/1 & 128/2)
  5. A/P Manifest – 02/05/19 – $1,831,019.02 & 02/12/19 – $120,281.13
  6. P/R Manifest – 02/07/19 – $50,594.59 & 02/14/19 – $52,182.31

Business:

  1. Thomas Scotti – Full-Time Probationary Police Officer Appointment
    1. Chief O’Brion recommended Thomas Scotti as a full-time probationary police officer. The Board of Selectmen approved the appointment and refreshments were served with department personnel, family and friends.
  2. Public Hearing – Operation of Keno Games
    1. A public hearing was conducted as requested at the deliberative session. No public comment was received. The next public hearing in accordance with New Hampshire State law will be conducted at the next Board of Selectmen’s meeting on Monday, February 25, 2019, at 6 pm. Public Hearing Presentation
  3. Fire Department Grant Approval
    1. The Board of Selectmen authorized the Fire Department to submit a request for a surplus military vehicle to be used equipped as a forestry truck. The departments 43 year old forestry tuck will be returned to the State of New Hampshire.
  4. Fire Impact Fees Encumbrance
    1. Selectman Brunelle / Schaeffer moved to encumber $17,655.84 from the Fire Impact Fees for the expenses of the construction of the new fire station building.  This includes, but is not limited to general construction, furniture, infrastructure, and technology. Vote: ( 4-0-0 ) The motion carried.
  5. Purchase Order Approval – Door Control Access Town Office / Police Station
    1. Selectman Schaeffer / Selectman Bourque moved to approve the purchase of the $25,495.50 to install a Door Access Control System within the Police Station and Town Office.  Also, wave Section 3(c) of the Purchasing Policy.  Vote: ( 3-0-1 ) The motion carried.  Selectman John Brunelle abstained.

Notes and Upcoming Meetings:

  1. Next Regular Meeting February 25, 2019
  2. Keno Games Public Hearing February 25, 2019 at 6pm
  3. Pat Jewett Volunteer Appreciation Award – March 11, 2019 at 7pm
  4. Town and School District Elections – March 12, 2019 7am to 7pm @ CHS


Selectmen and TA Update – Jan 18, 2019

The Board of Selectmen conducted a public meeting on Monday, January 14, 2019. Below is a summary of the business conducted and upcoming events/activities.

Consent Review:

  1. Approved December 17, 2018 Meeting Minutes
  2. Approved Town Clerk’s November 2018 Reconciliation
  3. Approved twelve (12) Veterans Tax Credits $3,600 ($300 ea)
  4. Approved Page Road Purchase Order in the amount of $75,000
  5. Approved 2019 ACH School Payment Schedule
    1. 1/1/19 – $1,750,00
    2. 2/1/19 – $1,750,00
    3. 3/1/19 – $1,750,00
    4. 4/1/19 – $1,750,00
    5. 5/1/19 – $802,978
    6. 6/1/19 – $802,977
  6. Approved Accounts Payable Manifest – 01/15/19 – $359,507.39 & 01/15/19 – $83,505.96
  7. Approved Payroll Manifest – 01/10/19 – $53,698.96 & 01/17/19 – $53,492.79

Business:

  1. MRI Inspectional Services Report – Medard Kopczynski presented the MRI Inspectional Services Report. The Board of Selectmen did not formally approve the report because they wanted more time to review it. The Board will continue to discuss the report and consider adopting it at a future meeting to be determined.
  2. Town Flag Update – Matt Lepore presented the proposed Town Flag. He expressed support of Warrant Article #8. If approved by voters, the Board of Selectmen will be authorized to adopt the Official Town Flag after holding two (2) public hearings.  
  3. Equipment Operator / Mechanic – Kevin Brown, Litchfield resident and former contracted plow driver was hired as the first full-time Heavy Equipment Operator / Mechanic for the Litchfield Highway Department. Mr. Brown was highly recommended by John Pinciaro, Road Agent / Highway Manager. This new full time position will help address staffing and safety needs of the Highway Department and begin implementing the 2018 MRI Public Works Feasibility Study
  4. Command Vehicle – The Town Administrator discussed the Fire Dept. Command Vehicle assignment and use Report
  5. 2019 Mileage Rate – 2019 IRS mileage rate approved from 54.5 to 58 cents per mile.
  6. 2019 Warrant – The Board took final votes on the 2019 Warrant and petition #1, #2, #3, #4, and #5 articles.
  7. 2019 Default Budget – The Default Budget was approved by the Board of Selectmen. It represents last years budget, reduced and increased, as the case may be, by debt service, contracts, and other obligations previously incurred or mandated by law, and reduced by one-time expenditures.
  8. Recreation Donation – $50 donation from Margaret and Bob Hanson was accepted in memory of Elizabeth “Betty” Darling for the Litchfield Seniors Annual Christmas Lunch sponsored by the Litchfield Recreation Commission.

Upcoming Events and Notes:

  1. Next Regular Board of Selectmen Meeting January 28, 2019
  2. 2019 Elected Positions Filing Period is Wednesday 1/23 to Fri 2/1 @ 5 pm:
    1. Two (2) Selectmen – 3 Year Term
    2. Two (2) Budget Committee –  3 Year Term
    3. One (1) Budget Committee – 1 Year Term
    4. One (1) Cemetery Trustee – 3 Year Term
    5. Two (2) Library Trustee – 3 Year Term
    6. One (1) Trustees of Trust Fund – 3 Year Term
  3. Town Deliberative Session – February 2, 2019 at 10:00am CHS
  4. Town Voting Day – March 12, 2019, from 7 am to 7 pm CHS
  5. Pat Jewett Volunteer Appreciation Award Nomination Form due Friday, February 15th at the Town Office.

Written by Troy Brown, Edited by John Brunelle