Litchfield Budget Committee Meeting Agenda – May 23, 2019

Meeting Notice
May 23, 2019 at 7 pm
Town Hall Meeting Room

Agenda
7:00 pm           Call to Order
Pledge of Allegiance
7:05 pm           Public Input
7:10 pm           Review / Additions to Agenda
7:15 pm           Review / Acceptance of Minutes
– April 18, 2019
7:20 pm           Correspondence
7:30 pm           Reports

  • Town Business
    1. General Update
    2. Fire Station Update
      • IT Contract
    3. Water Update
  • School Business
    1. General Update
    2. Business Report
    3. End of Year Projections

8:15 pm           Member Input / New Business
– 06/27 NHMA Training
– Analysis of School Budget

8:45 pm           Public Input
8:50 pm           Adjourn

Next Committee Meeting: Thursday, June 27, 2019

Budget Committee | 4/18/19 Meeting Summary

The Budget Committee met this evening. Attendees included: K. Douglas (Chair), A. Cutter (V. Chair), J. Martin, B. Hodgkins, W. Hayes, R. Meyers (SB), B Lemire and R Leary (BOS)

A review an acceptance of minutes from the January 10th and February 9th meetings occurred – both with a 4-0-3 vote. The March 28th minutes were also accepted as amended with a 7-0-0 vote.

Correspondence was reviewed which included distribution to the committee of town and school budget analysis along with information on police cruiser purchase cycle and rotation of vehicles.

Additional agenda items and discussion points included:

  • Acceptance of Budget Committee by laws (7-0-0)
  • Process to post BC updates via social media has been reviewed with the IT Manager
  • NHMA Training (scheduled for June 27th BC meeting)
  • Budget Review Calendar
  • IT Expenses and Access
  • Submitted questions and responses provided by the Town Administrator
  • School budget review has been postponed to the May 23rd meeting – providing ample time for all committee members to receive and review analysis

Budget Files Reviewed:

*Due to file layout and size, the town and school analysis files are in MS Excel format.

Budget Committee | 3/28/19 Meeting Summary

The BC met last night @ 7PM and the following actions were taken and points discussed:

  • Welcome to members. Mrs. Douglas was nominated as chair in a 6-1-2 vote. Mr. Cutter was nominated as vice chair in a 7-0-2 vote
  • During Public Input, an inquiry was made on the failed teacher contract and better understanding why previous no vote BC members made that decision and what would help sway their votes to yes 

Town Update as presented by Selectman Leary and Selectman Lemire

  • Unanticipated water and fuel costs at new FD for the first part of this year
  • Temporary heating in place at Talent Hall. New heating system being planned for summer installation
  • New Police Officer was hired
  • The BOS has not had discussion regarding the future state of the current FD 

School Update as presented by Representative Meyers

  • ALICE Training has been completed
  • Homeland Security review and plans underway for new entrance at LMS 

Election Results were reviewed by the BC

  • The budget calendar was presented by the Chair. The Committee to finalize the anticipated review/voting dates at next meeting
  • The BC bylaws were reviewed by the committee. Annual acceptance of the bylaws is scheduled for the next meeting
  • The BC discussed social media posts and process. Mr. Cutter was selected to post BC updates through the LitchfieldNH FB page and then share it with the What’s Up FB page. Commentary is welcome on all posts, however, specific questions to the BC will be addressed at our next scheduled meeting. Anyone is also welcome to send inquires to the BC at BudComm@litchfieldnh.gov. (As the process to post on the LitchfieldNH page needs to be ironed out, this post will be directly made to the Whats Up page)
  • Mr. Cutter presented an overview of town related budget vs actual expenses from 2004 through present. The committee will review and Mr. Cutter will share a school overview at the next scheduled meeting
  • The next BC meeting will be on April 18, 2019

As shared by Andrew Cutter via Facebook on 3/29/2019.