Litchfield Board of Selectmen Meeting Agenda – Feb 25, 2019

The meeting is held at the Town Hall main conference room at 2 Liberty Way, Litchfield.

5:00 PM
Paper Work Review

6:00 PM
Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. January 11, 2019 Meeting Minutes
  2. A/P Manifest – 02/19/19 – $520,143.850.00 & 02/26/19 – $58,534.84
  3. P/R Manifest – 02/21/19 – $53,873.71 & 02/28/19 – $0.00
  4. (2) Veterans’ Tax Credit – $300 and $1,000
  5. Purchase Order – Plow Truck Repairs ($10,511.40)
  6. January Reconciliations – Tax Collector, Town Clerk and Treasurer

Requests for Additional Items / Other Business
Public Input (to occur following the KENO Public Hearing)

Business

  1. Public Hearing – Operation of Keno Games
  2. Assignment of Selectmen Poll Hours

Reports & Other Business

  1. Selectmen Reports
  2. Items Removed from Consent
  3. Other Business
  4. Next Regular Meeting March 11, 2019 @ 6pm
  5. Pat Jewett Volunteer Appreciation Award – March 11, 2019 @ 7pm
  6. Town and School District Elections – March 12, 2019 from 7am to 7pm @ CHS


Selectmen and TA Update – Feb 11, 2019

The Board of Selectmen conducted a public meeting on Monday, February 11, 2019. Below is a summary of the business conducted and upcoming events/activities.

Consent Review:

  1. January 28, 2019 Meeting Minutes
  2. February 2, 2019 Meeting Minutes
  3. Boy Scout Troop 11 Donation Acceptance – $106.75
  4. Pole Licenses – Calawa Circle (128/1 & 128/2)
  5. A/P Manifest – 02/05/19 – $1,831,019.02 & 02/12/19 – $120,281.13
  6. P/R Manifest – 02/07/19 – $50,594.59 & 02/14/19 – $52,182.31

Business:

  1. Thomas Scotti – Full-Time Probationary Police Officer Appointment
    1. Chief O’Brion recommended Thomas Scotti as a full-time probationary police officer. The Board of Selectmen approved the appointment and refreshments were served with department personnel, family and friends.
  2. Public Hearing – Operation of Keno Games
    1. A public hearing was conducted as requested at the deliberative session. No public comment was received. The next public hearing in accordance with New Hampshire State law will be conducted at the next Board of Selectmen’s meeting on Monday, February 25, 2019, at 6 pm. Public Hearing Presentation
  3. Fire Department Grant Approval
    1. The Board of Selectmen authorized the Fire Department to submit a request for a surplus military vehicle to be used equipped as a forestry truck. The departments 43 year old forestry tuck will be returned to the State of New Hampshire.
  4. Fire Impact Fees Encumbrance
    1. Selectman Brunelle / Schaeffer moved to encumber $17,655.84 from the Fire Impact Fees for the expenses of the construction of the new fire station building.  This includes, but is not limited to general construction, furniture, infrastructure, and technology. Vote: ( 4-0-0 ) The motion carried.
  5. Purchase Order Approval – Door Control Access Town Office / Police Station
    1. Selectman Schaeffer / Selectman Bourque moved to approve the purchase of the $25,495.50 to install a Door Access Control System within the Police Station and Town Office.  Also, wave Section 3(c) of the Purchasing Policy.  Vote: ( 3-0-1 ) The motion carried.  Selectman John Brunelle abstained.

Notes and Upcoming Meetings:

  1. Next Regular Meeting February 25, 2019
  2. Keno Games Public Hearing February 25, 2019 at 6pm
  3. Pat Jewett Volunteer Appreciation Award – March 11, 2019 at 7pm
  4. Town and School District Elections – March 12, 2019 7am to 7pm @ CHS


Board of Selectmen Meeting Agenda – Feb 11, 2019

Meeting is held at the Town Hall main conference room at 2 Liberty Way, Litchfield.

5:00pm Paperwork Review
5:45pm Non-Meeting and Non-Public Session

1. RSA 91-A:3 II(b) – The hiring of any public employee

6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. January 28, 2019 Meeting Minutes
  2. February 2, 2019 Meeting Minutes
  3. Boy Scout Troop 11 Donation Acceptance – $106.75
  4. Pole Licenses – Calawa Circle (128/1 & 128/2)
  5. A/P Manifest – 02/05/19 – $1,831,019.02 & 02/12/19 – $0.0
  6. P/R Manifest – 02/07/19 – $50,594.59 & 02/14/19 – $0.0

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Thomas Scotti – Full-Time Probationary Police Officer Appointment
  2. Public Hearing – Operation of Keno Games
  3. Fire Department Grant Approval
  4. Fire Impact Fees Encumbrance
  5. Purchase Order Approval – Door Control Access Town Office / Police Station

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting February 25, 2019
  6. Keno Games Public Hearing February 25, 2019
  7. Town and School District Elections – March 12, 2019 7am to 7pm @ CHS

PHA – Operation of KENO Games

PUBLIC HEARING NOTICE

The Litchfield Board of Selectmen will conduct public hearings on February 11 and February 25, 2019 at 6 pm at Litchfield Town Office, 2 Liberty Way, Litchfield, NH to accept public input regarding the March ballot question to allow KENO games to be operated within the town. Additional information may be obtained at http://www.litchfieldnh.gov or by contacting the Selectmen’s office at 603.424.4046 ext 1250.

Additional Informational Resources:

KENO Presentation

NHMA Q & A

SB 191 KENO Highlights

Eversource – Scam Artists Targeting Customers

New YearSame Old Scams

Eversource and NH PUC offer ways to avoid becoming a victim in 2019   

MANCHESTER, N.H. (January 28, 2019) – The New Year is in full swing and so are scams targeting utility customers across the country and right here in New Hampshire. Already this year, customers in many towns around the state have been approached by scammers, either on the phone or at their door. To warn customers, Eversource and the New Hampshire Public Utilities Commission (NHPUC) are teaming up to ensure that people know the tell-tale signs of scams, so they can avoid becoming a victim.

“The scammers, often sounding legitimate and quite convincing, threaten to shut off electric service immediately unless instant payment is made,” said Eversource Senior Vice President and Chief Customer Officer Penni Conner. “These scammers can be relentless but they’re only successful if they catch our customers off-guard and scare them into making a payment. We remind customers, if something doesn’t sound right or feel right, trust your gut, and don’t pay.” 

“One similarity in many utility scams is a sense of urgency, with scammers often convincing consumers that payment must be made immediately,” says Amanda Noonan, Director of Consumer Services and External Affairs for the NHPUC. “The more we educate consumers on the basic red flags of a scam, the less likely they are to become victims.”

Tips to help avoid becoming a victim: 

·     Eversource representatives never demand instant payment over the phone, require the use of pre-paid debit cards or request customers meet at a payment center to make the payment.

·     Never provide personal financial or account information to any unsolicited person on the phone, at the door or online, even if they seem legitimate.

·     Beware, some sophisticated scammers can manipulate their caller ID to say the caller is with Eversource.

·     Customers who are scheduled for disconnection due to nonpayment receive a written notice that includes information on how to maintain their service.

·     Customers can verify they are speaking with an Eversource representative by asking for some basic information about their account like the name on the account, the account address, and the exact past due balance. 

Customers can verify they are speaking with an Eversource representative by asking for some basic information about their account like the name on the account, the account address, and the exact past due balance. Eversource urges anyone who has doubts about the legitimacy of a call, visit or an offer, to contact the company directly at 1-800-662-7764. Eversource.comprovides more information on how to protect personal information and avoid being a victim of utility scams.

Check out this story to learn how one business avoided falling victim to a scammer.

Selectmen and TA Update – Jan 18, 2019

The Board of Selectmen conducted a public meeting on Monday, January 14, 2019. Below is a summary of the business conducted and upcoming events/activities.

Consent Review:

  1. Approved December 17, 2018 Meeting Minutes
  2. Approved Town Clerk’s November 2018 Reconciliation
  3. Approved twelve (12) Veterans Tax Credits $3,600 ($300 ea)
  4. Approved Page Road Purchase Order in the amount of $75,000
  5. Approved 2019 ACH School Payment Schedule
    1. 1/1/19 – $1,750,00
    2. 2/1/19 – $1,750,00
    3. 3/1/19 – $1,750,00
    4. 4/1/19 – $1,750,00
    5. 5/1/19 – $802,978
    6. 6/1/19 – $802,977
  6. Approved Accounts Payable Manifest – 01/15/19 – $359,507.39 & 01/15/19 – $83,505.96
  7. Approved Payroll Manifest – 01/10/19 – $53,698.96 & 01/17/19 – $53,492.79

Business:

  1. MRI Inspectional Services Report – Medard Kopczynski presented the MRI Inspectional Services Report. The Board of Selectmen did not formally approve the report because they wanted more time to review it. The Board will continue to discuss the report and consider adopting it at a future meeting to be determined.
  2. Town Flag Update – Matt Lepore presented the proposed Town Flag. He expressed support of Warrant Article #8. If approved by voters, the Board of Selectmen will be authorized to adopt the Official Town Flag after holding two (2) public hearings.  
  3. Equipment Operator / Mechanic – Kevin Brown, Litchfield resident and former contracted plow driver was hired as the first full-time Heavy Equipment Operator / Mechanic for the Litchfield Highway Department. Mr. Brown was highly recommended by John Pinciaro, Road Agent / Highway Manager. This new full time position will help address staffing and safety needs of the Highway Department and begin implementing the 2018 MRI Public Works Feasibility Study
  4. Command Vehicle – The Town Administrator discussed the Fire Dept. Command Vehicle assignment and use Report
  5. 2019 Mileage Rate – 2019 IRS mileage rate approved from 54.5 to 58 cents per mile.
  6. 2019 Warrant – The Board took final votes on the 2019 Warrant and petition #1, #2, #3, #4, and #5 articles.
  7. 2019 Default Budget – The Default Budget was approved by the Board of Selectmen. It represents last years budget, reduced and increased, as the case may be, by debt service, contracts, and other obligations previously incurred or mandated by law, and reduced by one-time expenditures.
  8. Recreation Donation – $50 donation from Margaret and Bob Hanson was accepted in memory of Elizabeth “Betty” Darling for the Litchfield Seniors Annual Christmas Lunch sponsored by the Litchfield Recreation Commission.

Upcoming Events and Notes:

  1. Next Regular Board of Selectmen Meeting January 28, 2019
  2. 2019 Elected Positions Filing Period is Wednesday 1/23 to Fri 2/1 @ 5 pm:
    1. Two (2) Selectmen – 3 Year Term
    2. Two (2) Budget Committee –  3 Year Term
    3. One (1) Budget Committee – 1 Year Term
    4. One (1) Cemetery Trustee – 3 Year Term
    5. Two (2) Library Trustee – 3 Year Term
    6. One (1) Trustees of Trust Fund – 3 Year Term
  3. Town Deliberative Session – February 2, 2019 at 10:00am CHS
  4. Town Voting Day – March 12, 2019, from 7 am to 7 pm CHS
  5. Pat Jewett Volunteer Appreciation Award Nomination Form due Friday, February 15th at the Town Office.

Written by Troy Brown, Edited by John Brunelle

Review of Litchfield Inspection Services

Litchfield Inspection Services Review conducted by MRI

The Town of Litchfield, New Hampshire, retained the services of Municipal Resources, Inc. (MRI) to conduct an evaluation, prepare a written assessment and report relative to the Town’s current inspections and permitting processes, and to subsequently make recommendations that effect staffing, job duties, and assigned workload that is consistent with Industry-wide Best Practices. Also, this report considered the Town’s most recent decision to integrate the duties of the Code Enforcement Officer and the Fire Prevention Officer, again from the perspective of Industry-wide Best Practices, to determine, what the impact of this decision has had on inspection/permitting services to date.