Public Notice | Processing absentee ballots received before Oct 31, 2020

Public Notice | Processing absentee ballots received before Oct 31, 2020

Town of Litchfield, New Hampshire

Public notice is hereby given pursuant to the Laws of 2020, Chapter 14 that at 09:00 AM on October 31, 2020, at Litchfield Town Hall, ​2 Liberty Way, Litchfield, NH 03052, ​the Moderator of the Town of Litchfield, New Hampshire shall partially process absentee ballots received prior to October 31, 2020 for the November 3, 2020 New Hampshire State General election. Members of the public or political parties wishing to observe this partial processing are invited to attend.

Authorized by Frank A. Byron, Town Moderator

Public Notice | Completing Your Absentee Ballot

Public Notice | Completing Your Absentee Ballot

Last Friday, the absentee ballots requested by Litchfield’s voters were distributed throughout town via mail.  As your Moderator it is my responsibility under state law to inspect the forms of each absentee ballot ensuring that it is correctly completed prior to allowing your ballot to be counted as part of the election.  During the September 8th NH State Primary election, while inspecting the absentee ballots, we found several that required me to hold the ballot from being cast until corrected.  While I did personally contact each voter who submitted a defective ballot form and informed them of the problem providing  them an opportunity to correct the deficiency, that creates a lot of problems for all concerned.  As of Wednesday September 30th, Litchfield voters have requested approximately 800 absentee ballots with over a month to go before the November 3rd election.  Normally, we have approximately 300 +/- absentee ballots requested for this type of election.  With the high number of absentee ballots requested, I wanted to take the opportunity of providing you with information on how to correctly complete your absentee ballot forms. 

Your absentee ballot pack is composed of three parts; the actual ballot on which you will mark your vote for your choice of candidate, the outside mailing envelope that will be used to send you ballot through the mail and finally, the inner envelope that contains two squares containing statements requiring your signature and attestation called the affidavit envelope.  

To complete your absentee ballot, mark your choice of candidates on the ballot as if you were voting in person at the polls on election day.  Use a pencil to darken in the small oval next to your favorite candidate’s name or darken in the oval and write in a name following the instructions contained on the ballot. Fold the ballot and place it into the affidavit envelope and seal that envelope. On the outside of the affidavit envelope, you will find a lot of wording requiring your attention and signature.  THIS IS IMPORTANT, DO NOT SEND IN OR DELIVER AN ABSENTEE BALLOT WITHOUT COMPLETELY FILLING ONE OF THE AFFIDAVIT SECTION OUT AND SIGNING.  Select one of the two reasons for using an absentee ballot that fits your situation; either an “Absence from the city or town” or an “Absence Because of Religious Observance or Physical Disability” which included COVID. Completely read the appropriate section and print in the name of our town “Litchfield”.  You do not need to fill in the name of a “Ward” as there is only one ward and that encompases all of Litchfield.  Read completely the attestation stating that you certify that you’ve read the instructions and have personally marked the ballot then sign the form and print your name below.  Note that you only have to fill in one section of the affidavit stating you’re either out of town or can’t attend due to a religious observance or disability.  If you have a disability and can not fill in the information on the affidavit, then someone can assist you but they must both sign and print their name below the attestation on the affidavit envelope.  

Once the affidavit forms are completed you must seal your affidavit envelope into the mailing envelope.  Place your name and address onto the mailing envelope’s return address location and either send or hand deliver it to the Litchfield Town Hall or bring it to the polls on election day and drop it off. Please be aware that each absentee ballot must be completed and processed as described above in its own envelope.  Placing several ballots into one mailing envelope must never be done.   If you hand deliver someone else’s absentee ballot, you become under state law a “Delivery Agent” and will most likely have to complete and sign separate forms before the other person’s delivered absentee ballot can be accepted and processed.  

Errors that I’ve encountered or heard of that are found while opening absentee ballots that will cause your ballot to be held for correction include:

  • Failure to fill out or incompletely filling out the affidavit envelope with the required information;
  • Placing the actual ballot inside of the mailing envelope but outside of the affidavit envelope;
  • Placing an actual ballot into the mailing envelope and returning it without the affidavit envelope;
  • Placing multiple affidavit envelopes containing actual ballots into one mailing envelope;
  • Absentee ballots delivered after 5 PM on election day;
  • Affidavit envelopes placed into the mailing envelope of another voter from the same household (i.e. inner information does not match mailing envelope information); 

Should you have any questions or concerns on this topic please do not hesitate to contact me.

Frank A. Byron
Town & School Moderator

Request for Proposals | Recreation Field Mowing and Maintenance

Request for Proposals | Recreation Field Mowing and Maintenance

Town of Litchfield Recreation Commission is soliciting separate proposals for mowing and field maintenance services for January 1, 2021 through December 31, 2021.  

There are two proposals being requested:

  • Proposal #1 – Athletic Field Health and Maintenance Program Objective
  • Proposal #2 – Mowing and Trimming of Other Recreational Areas

You may bid on either or both proposals. If you offer a discount if awarded both proposals please include that information in your cover letter. The public opening of sealed proposals will be conducted at noon on October 23, 2020 at 2 Liberty Way, Litchfield, NH. No bids can be accepted once the first sealed bid has been opened. Questions should be directed to:​ . Proposals shall be delivered to Town Hall, 2 Liberty Way, Litchfield, NH 03052 in a sealed envelope marked “Recreation Commission Field Mowing Proposal”, “Recreation Commission Field Maintenance Proposal” or “Recreation Commission Field Mowing & Maintenance Proposal” by noon on October 23, 2020 to ensure consideration. A discussion and awarding of the bid will be done at a public meeting at 7:30pm on October 27, 2020. This meeting will be at 2 Liberty Way in Litchfield, NH.

Andy Collins
Litchfield Recreation Commission

Full details of the scope and requirements are available in the RFP Packet below.

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Litchfield School District Special Meeting | September 16, 2020

This Wednesday, September 16, 2020 at 6 PM in the Campbell High School (CHS) Gymnasium, the Litchfield School Board will hold a special session to consider appropriating a grant of “fiscal disparity” funds in the amount of up to $667,000 as part of the State of New Hampshire’s adequacy aid to the District.  This special session is conducted under state laws allowing for the school district to appropriate one time funds from the state out of the normal budget cycle and will be your only opportunity to vote on this matter.

Due to the COVID pandemic, this session will be held in the CHS gymnasium to provide for additional spacing.  Because of this, please park at the rear of the high school and enter by the doors normally used during town elections.   This session will require the use of face masks if you plan to attend while those not wishing to wear a mask will be directed, after registering and receiving a ballot, to the back door of the cafeteria where seating and audio/video conferencing will be provided allowing your participation.  

This meeting is similar to our SB2 town/school deliberative sessions in that the warrant to accept the money will be debated and is able to be amended if desired.  The exception in this case is that the final warrant article will have a binding vote at the end of debate. 

Further information on the warrant article and its details can be found on the SAU website. I encourage each Litchfield voter to attend and make your thoughts known. 

Press Release | Town Hall Open for Business

Press Release | Town Hall Open for Business on September 14, 2020

Litchfield Board of Selectmen – September 13, 2020

Effective Monday, September 14, 2020, the Litchfield Town Offices and will be open for walk-in business Monday through Friday 8:00 AM to 4:00 PM. The Town Clerk/Tax Collectors Office will offer evening hours by appointment only from 4 to 6 PM on Mondays and Thursdays.  Residents are reminded that face masks are mandatory while visiting the Town Offices and everyone must maintain six (6) feet separation.  Signs have been posted within the Town Offices for protection of visitors and employees.