CIP Committee | 6/1/2020 Meeting Agenda

CIP Committee | 6/1/2020 Meeting Agenda

REMOTE MEETING NOTICE / AGENDA
Litchfield Capital Improvement Planning Committee
Monday, June 1, 2020 @ 6:00 PM 

In response to the COVID-19 Pandemic, the Capital Improvement Committee will conduct a remote meeting pursuant to Governor Sununu’s Emergency Order #12 related to public meetings. The Town Office will be closed to the public and no more than 3 people will be physically present. The meeting will be broadcast live on Litchfield TV and Youtube channels. In addition, the public can call to listen to the meeting or provide public testimony during a public comment session. Public testimony can also be submitted to the Town Office during business hours or sent by email no later than 2 pm on Monday, June 1, 2020. Please contact Troy Brown, Town Administrator at Tbrown@Litchfieldnh.gov, or 603.424.4046 ext 1250 for questions or more information. If you attempt to access the meeting and are unable to do so please contact Troy Brown, Town Administrator at Tbrown@Litchfieldnh.gov or 603.424.4046 ext 1250.

Join by phone
Call 1-650-215-5226 when prompted enter access code 1633282335

Join by computer
https://it-459.my.webex.com/it-459.my/j.php?MTID=m7a5e96d82ddbb274debea088dd79db77 (ID: 1633282335, password: EtM4r5UR)

Call to Order / Pledge of Allegiance

Public Input 

Business

  1. Meeting Minutes
  2. School Department CIP Request
  3. Other

Public Input 

Other

Next Meeting Date and Time 

Adjournment 

Members
Michael Croteau, Chair – Planning Board Representative (voting)
Sean Flynn, V. Chair – Citizen Representative (voting)
Steven Webber – Board of Selectmen Representative (voting)
Brian Bourque – School Board Representative (voting)
Peter Stone – Citizen Representative (voting)
Andrew Cutter – Budget Committee Representative (non-voting)
Troy Brown – Town Administrator (non-voting)
Jay Minkarah – NRPC Director (non-voting)

Open Position | Appointed Road Agent

Open Position | Appointed Road Agent

Job Notice
APPOINTED ROAD AGENT
Town of Litchfield, NH

The Town of Litchfield, NH is seeking to appoint a Road Agent. This is an appointed position pursuant to RSA 231:62 for a three year term.   It is responsible for preparing and managing the $800,0000 highway budget, supervising two full-time highway and seasonal employees and managing all municipal roads, service contracts, sidewalks, bridges, stormwater system and highway equipment and facilities. The preferred applicant will have a bachelor’s degree related to the occupational field, possess five years of supervisory and management experience, experience in road construction, facility maintenance,  vehicle and equipment maintenance and annual operating budget development and management or any equivalent combination of education and experience that demonstrates possession of required knowledge, skills, and abilities. Residence shall be within a reasonable response time of no more than 30 minutes to the Town of Litchfield. The Road Agent receives an annual stipend in the amount of $1,000 and is not eligible for town benefits. Full job description can be found at www.litchfieldnh.gov. Please send resume, cover letter and references no later than noon on Friday, May 15, 2020 to tbrown@litchfieldnh.gov or mail to the Board of Selectmen, 2 Liberty Way, Litchfield, NH 03052.

JOB DESCRIPTION
Board of Selectmen approved April 27, 2020

JOB TITLE:
Road Agent 

SALARY RANGE: 
$1,000 Annual Stipend 

JOB SUMMARY: 
The Road Agent is responsible for supervising, directing, and managing all administrative and technical aspects of the Litchfield Highway Department.  The Road Agent is accountable for the effective delivery of public services to the Town of Litchfield and proper maintenance of the Town’s public infrastructure. The Road Agent is to plan, coordinate, implement and document effective and responsible training for all members of the Highway Department. The Road Agent is responsible for the completion and submission of such reports as may be required by a proper authority, and in maintaining the Department’s relationships with citizens and public officials. The Road Agent must be able to communicate effectively orally and in writing, and be able to work effectively with the Board of Selectmen, Town Administrator, other Department Heads, subordinates and the general public. Road Agent is an appointed management position and shall not be required to assist and actively participate in the physical operations of the Department.

SUPERVISION RECEIVED: 
Reports directly to the Board of Selectmen while working under the general supervision of the Town Administrator. Performs duties with a great degree of independence, exercising judgment and excellent interpersonal communication skills in working with the public and Town staff. 

SUPERVISION EXERCISED: 
Road Agent supervisors all Highway Department, seasonal employees and outside contractors hired to supplement the staff and perform specialized services. Responsible for employee recruitment, training, evaluation and discipline; subject to review and approval by the Board of Selectmen. 

DUTIES AND RESPONSIBILITIES: 
The following is illustrative of duties that may be performed. This list is not intended as a complete compilation of duties, but is an example of the types of duties to be performed.

Establishes Department goals, objectives, policies, regulations, and procedures based upon the needs of the Town of Litchfield and the Department; consults with the Board of Selectmen on all major policy changes; continually evaluates the effectiveness and responsiveness of the Department and develops and integrates new techniques and programs to improve the effectiveness of the Department. 

Coordinates and supervises both summer and winter maintenance of the streets and highways in accordance with goals set forth by the Board of Selectmen consistent with funding allocated in the approved budget. 

Completes annual performance reviews for all Highway employees.

Maintains good working relationships with other Town officials, State and Federal authorities, civic leaders, and the public. 

Prepares, presents, and administers the Department’s budget, under the direction of the Board of Selectmen and Town Administrator. 

Maintains records and documentation of projects, equipment maintenance and budget expenditures. Oversees departmental expenditures and analyzes operational costs. 

Responsible for managing the stormwater system in accordance with the EPA MS-4 Regulations.

Assists other Town departments, boards, committees and commissions in accomplishing their mission and objectives when appropriate. 

Oversees Department’s safety and operational training program ensuring that all training activities are consistent with Departmental goals and objectives and in accordance with State statutes and administrative law. 

Maintains facilities and equipment per industry standards and specifications at a level consistent with funding allocated in the approved budget while ensuring its reliability and readiness. 

Reviews applications and issues driveway permits on Town maintained roadways and conducts field inspections of construction sites and newly approved subdivisions to ensure conformance with Department regulations and specifications. Advise the Planning Board, Board of Adjustment, and other boards and/or commissions on matters related to the department. 

Mandatory attendance at meetings and public hearings as requested by the Town Administrator and Board of Selectmen. 

Performs other related duties as required by the Board of Selectmen. 

PHYSICAL/ENVIRONMENTAL REQUIREMENTS: 
This is primarily an administrative position requiring sitting, standing, lifting, stretching and the dexterity to operate standard office equipment. Some physical effort involving frequent standing and/or walking and occasional strenuous positions. Some outside work due to inspections and site investigations may be disagreeable due to variable climatic conditions, emotional stress, and exposure to hazards associated with road construction, highway maintenance and other physical labor. The Road Agent is expected to work appropriate hours to effectively perform the duties and responsibilities outlined in this job description. Included in these expectations is attendance at meetings and public hearings as requested by the Town Administrator and Board of Selectmen. 

SPECIFIC TRAINING, KNOWLEDGE, SKILLS, AND/OR ABILITIES: 
Thorough knowledge and understanding of the principles and practices of modern public works administration and methods, including year-round highway maintenance. Extensive knowledge of the standards by which the quality of public works services is evaluated. A thorough knowledge with experience in construction procedures and the Best Management Practices. Knowledge of budgetary practices and procedures. Ability to plan, organize, and direct the work of subordinates performing various departmental activities. Ability to develop proper training and instructional procedures. Ability to maintain effective working relationships with other Town officials, State and Federal authorities, civic leaders, and the public. Ability to prepare and present effectively, oral and written material relating to the activities of the department. 

MINIMUM QUALIFICATIONS REQUIRED: 
Five (5) years of successful year-round highway maintenance experience with five (5) years progressively responsible experience in public works or highway maintenance; with a Bachelor’s degree in Civil Engineering, Business Administration, or related field; OR any equivalent combination of education and experience that demonstrates possession of these required knowledge, skills, and abilities. Considerable knowledge of light and heavy equipment application, operation, and maintenance. Considerable knowledge of building and grounds maintenance and repair procedures. Proven experience in highway winter and summer maintenance. Proven skills in personnel management including team building, delegation, communication, employee discipline, and problem solving. Firm understanding of budget preparation and fiscal management. High customer orientation and positive public interaction. Experienced with computers and computer literate. Available 24 hours a day for emergencies or provide adequate contingencies in their absence. Residence must be within a reasonable response time of no more than 30 minutes to the Town of Litchfield.

COVID-19 | Governor Chris Sununu Letter to Education Leaders

For Immediate Release: 
April 16, 2020

Contact: 
Ben Vihstadt
benjamin.vihstadt@nh.gov
603-271-2121
Concord, NH – Today, following the announcement that New Hampshire schools will continue remote learning through the end of the school year, Governor Chris Sununu sent a letter to education leaders across the state.

A copy of the letter can be found here.
###

Litchfield Board of Selectmen | Virtual Meeting Agenda – April 13, 2020

Litchfield Board of Selectmen | Virtual Meeting Agenda – April 13, 2020

REMOTE MEETING NOTICE
TOWN OF LITCHFIELD BOARD OF SELECTMEN
Monday, April 13, 2020 at 6:30pm

In response to the COVID-19 Pandemic, the Board of Selectmen will conduct a remote meeting pursuant to Governor Sununu’s Emergency Order #12 related to public meetings. The Town Office will be closed to the public and only 3 people will be physically present. The meeting will be broadcast live on Litchfield TV and Youtube channels. In addition the public can call to listen to the meeting or provide public testimony during a public comment session. Public testimony can also be submitted to the Town Office during business hours or sent by email no later than 2pm on Monday, April 13, 2020. Please contact Troy Brown, Town Administrator at Tbrown@Litchfieldnh.gov or 603.424.4046 ext 1250 for questions or more information.

If you attempt to access the meeting and are unable to do so please contact Troy Brown, Town Administrator at Tbrown@Litchfieldnh.gov or 603.424.4046 ext 1250.

Join via telephone
Call 1-650-215-5226 when prompted enter access code 145187958

Join via computer
https://it-459.my.webex.com/it-459.my/j.php?MTID=m643880f8a2dfa5a9a113e482a55d75f2

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Litchfield 2020 Road Paving Projects to start Friday

PRESS RELEASE
April 2, 2020

2020 Road Paving Projects are scheduled to start Friday, April 3, 2020. Work should be completed within one to two weeks depending on the weather. Roads will remain open but traffic delays are expected. Road Improvement Projects are as follows:

Mayflower Drive
Harvest Way
Standish Circle
Campbell Drive
Aron Way
Albuquerque Avenue (Hillcrest Road to Griffin Lane)
Cranberry Lane (Aaron Way to cul-de-sac)
Pinecrest Road (McElwain to Underwood)
Brenton Street (White to Newstead)

Please use caution and seek an alternate route. For more information email Townhall@Litchfieldnh.gov or call 603-424-4046

COVID-19 | Litchfield Board of Selectmen Order 2020-1

COVID-19 | Litchfield Board of Selectmen Order 2020-1

Board of Selectmen Order 2020-1
March 23, 2020

To prevent the spread and transmission of the Novel Coronavirus (COVID-19) and protect the health and safety of Litchfield residents and Town employees, it is hereby ordered by the Litchfield Board of Selectmen, effective immediately, that:

Residents are encouraged to use the Towns Emergency Alert System – CodeRed. You can register online at https://public.coderedweb.com/CNE/en-US/F9701CCB8737

To ensure all residents are well informed, emergency management communication shall be posted on the  Town website, Facebook page, Twitter account, Code Red Emergency Alert System and the Litchfield Public Access Television. The School Blackboard communication system and Town YouTube channel will be used as necessary. (approved 3/23/20)

The Emergency Management Team shall consist of the Emergency Management Director, Chairman and Vice-Chairman of the Board of Selectmen, Police Chief, Town Administrator, Health Officer, IT Director, Road Agent/Highway Manager, Finance Director /Asst. TA, Town Clerk/Tax Collector, Director of Solid Waste/Recycling, School Superintendent, School Business Administrator, Librarian and designated LCTV Representative. (approved 3/23/20)

The Fire Station and Emergency Operations Center shall remain closed to the general public until further notice.  (approved 3/23/20)

The Police Department and Dispatching Lobby Area shall remain closed to the public until further notice. (approved 3/23/20)

The Aaron Cutler Library shall remain closed until further notice. (approved 3/23/20)

The Town Offices shall remain closed to the public but will operate as a “VIRTUAL TOWN HALL.” Transactions can be done online or arranged via phone or email. Questions can and will be answered via phone or email. In special situations, an appointment in Town Hall with the appropriate Town personnel can be scheduled. Town Hall employees will be working both remotely and on-site (in very limited numbers as necessary) but still available to perform their essential job responsibilities.  (approved 3/23/20)

All Recreation facilities shall be closed to the general public for organized and group activities. (Roy Memorial Park, Brickyard Park, Brook Road Park, Jeff Lane Park and Sawmill Park). Talent Hall, Sawmill Park Tennis Courts and Darrah Pond Playground Structures shall remain closed until further notice. Users are reminded to follow social distancing measures as recommended by the Centers for Disease Control and Prevention. (approved 3/23/20)

All conservation properties shall remain open for general public use. Users are reminded to follow social distancing measures as recommended by the Centers for Disease Control and Prevention. (approved 3/23/20)

Albuquerque bike path shall remain open until further notice. Users are reminded to follow social distancing measures as recommended by the Centers for Disease Control and Prevention when biking, walking or jogging. (approved 3/23/20)

The Solid Waste / Recycling Facility shall expand hours of operation to help support social distancing measures as recommended by the Centers for Disease Control and Prevention. Wednesday noon to 7 pm and Friday shall be noon until 8 pm until further notice.  All other hours will remain the same. (approved 3/23/20)

The deadline for motor vehicle registrations on a new vehicle shall be extended from February 26, 2020, to April 30, 2020, for all temporary plates. (approved 3/23/20)

Town Clerk/Tax Collector Office hours shall be Monday – Friday from 8:00am to 4:00 pm. (approved 3/23/20)

The deadline for Veterans’ and Elderly applications and recertifications is extended from April 15th to June 1, 2020 (approved 3/23/20).

Safety and Non-Safety employees will initiate a daily wellness check program for elderly residents, residents with serious health conditions or residents with other special needs. (approved 3/23/20)

Employees who are sent home by their supervisor due to changes in work operations or because their health status may put other employees at risk due to COVID-19 shall be paid their regular base wage without using their earned or sick leave until further notice (approved 3/23/20).

IMPORTANT CONTACTS

Have a question for a particular department or services? Please contact the following staff members either via email or by phone. 

Town website:
www.litchfieldnh.gov 

Board of Selectmen:
Selectmen@litchfieldnh.gov or 424-4046 ext 1250

Town Clerk / Tax Collector:
Theresa L. Briand, Tbriand@litchfieldnh.gov or 424-4046 ext. 1244

Online payment services are available on the Town website:
https://public.coderedweb.com/CNE/F9701CCB8737
Vehicle, Dog, Property Tax Payments and Vital Records 

Assessing Department:
Donna Baril, Dbaril@litchfieldnh.gov or 424-4046 ext. 1236 
Veterans’ Credits, Elderly Exemptions, Property Record Cards, Abatement Applications, etc.

Building Department:
Peter Dionne, Inspector@litchfieldnh.gov or 424-4046 ext. 1239
Permit applications are available on the Town website:  https://public.mygov.us/litchfield_nh
Building, Shed, Electric, Plumbing, Mechanical & Construction Inspections, Building Code Questions, etc

Planning Department:
Joan McKibben, Jmckibben@litchfieldnh.gov or 424-4046 ext. 1241
Site Plans, Subdivision Plans, Home Occupations, Lot Line Adjustments, etc

Finance Department:
Karen White, Kwhite@litchfieldnh.gov or 424-4046 ext 1237
Payroll, Accounts Payable, Impact Fees, Ambulance Fees, Intents to Cut and Excavate, Land Use Change Taxes, etc 

Fire Department: 424-8071 or info@litchfieldfd.com  

Police Department: 424-4047 or info@litchfieldpd.com

Highway Department:
Kevin Brown, Kbrown@litchfieldnh.gov or 424-4046 ext. 1236 
Road Complaints, Snow Plowing, Roadway Drainage, Potholes, Paving Projects, etc. 

Trash and Recycling:
David Mellen, Dmellen@litchfieldnh.gov or 424-6900  

General Assistance Questions:
Donna Baril, Dbaril@litchfieldnh.gov or 424-4046 ext. 1236 
Rent, Utilities, Food, Heating, etc