Budget Committee | Meeting Summary | 10/22/20

Budget Committee | Meeting Summary | 10/22/20

The Litchfield Budget Committee met tonight (10/22/20) and all members were in attendance.

Mr. Cutter shared correspondence which included budget report from the town, questions from various committee members on line items in the budget, IT Manager contract, and updates with the library. 

October 1st minutes and October 8th minutes were approved as amended. 

Town Business Updates Included:

-The following accounts were voted on by committee members for   

-Town Meeting 4130.30
-Town Clerk 4140.10
-Accounting 4150.10
-Sanitation 4321.10
-Road Agent 4311.10
-Road Maintenance 4321.10
-Street Lighting 4316.30
-Accounting 4150.10
-Revaluation of Property 4152.10
-Town Meeting 4130.30
-Legal 4153.10
-Planning 4191.10
-Zoning Board 4191.30
-Cemeteries 4195.10
-Advertising Regional Associations 4197.10
-Vendor Payments 4445.20
-Patriotic 4583.10
-Conservation 4611.20
-Debt 4723.10
-Parks and Rec 4520.10
-Library 4550.20
-Info Tech 4150.20  

Member Input / New Business:

– Mrs. Fordey was appointed by the committee to serve on the School District Facility Planning committee as the budget committee representative. 

The next Budget Committee meeting is scheduled for October 29 at 7:00pm, which continues the budget review and voting process.  A formal agenda will be provided as soon as it is finalized.

As a reminder, Budget Committee responses to posts on social media are not permitted. 

Budget Committee | Meeting Summary | 10/15/20

The Litchfield Budget Committee met tonight (10/15/20) and all members were in attendance.

Mr. Cutter shared correspondence which included enrollment confirmation from the school district, 2021 draft warrant articles, edits and modifications to October 1 minutes. 

October 1st minutes and October 8th minutes were deferred pending review of edits until next week.   

Town Business Updates Included:

-The following accounts were presented by Mr. Brown and the department heads and discussion took place on various line items in those accounts with questions from members of the committee. 

            -Health Department – 4411.10
            -Ambulance – 4215.10
            -Fire Administration – 4220.10
            -Fire Hydrants – 4220.90
            -Code Enforcement – 4241.20
            -Emergency Management – 4290.10
            -Police Administration – 4210.10
            -Police Support Services – 4210.50
            -Animal Control – 4414.10
            -Personnel Administration – 4155.10

-The committee also reviewed the preliminary revenue estimates and preliminary default budget calculation.   

Member Input / New Business:

-Mrs. Douglas asked a question in regards to an overspend on staffing for GMS in the school budget, and Mrs. Harrison explained that was a manual entry error and the explanation would be forwarded to the committee.

The next Budget Committee meeting is scheduled for October 22 at 7:00pm, which continues the budget review process.  A formal agenda will be provided as soon as it is finalized.

As a reminder, Budget Committee responses to posts on social media are not permitted. 

Budget Committee | Meeting Summary | 10/8/20

The Litchfield Budget Committee met tonight (10/8/20) and all members were in attendance, with the exception of Mr. Hodgkins.

Mr. Cutter shared correspondence which included zoning and planning board notices, MS4 reports, edits to minutes, questions for the town budget, and school district reports. 

September 24th minutes (as amended) were approved, and the October 1st minutes were deferred.  

Town Business Updates Included:

-The following accounts were presented by Mr. Brown and the department heads and discussion took place on various line items in those accounts with questions from members of the committee. 

            -Parks and Recreation – 4520.10
            -Library – 4550.20
            -Information Technology – 4150.20
            -Mosquito District – 4411.20
            -Health Agencies – 4415.10
            -Insurance – 4196.90
            -General Government Facilities – 4194.10

 -Chairman Cutter reviewed the remaining schedule for October, including items to review next week, and the schedule to vote on October 22nd and October 29th.

Member Input / New Business:

-Mrs. Fordey asked a question regarding school enrollment numbers that appear to calculating incorrectly on the spreadsheet presented.  Mrs. Harrison agreed to share and review with school leadership. 

-Mrs. Douglas asked a question regarding salary lines in the school budget line and what appears to be an overspend.  Mrs. Harrison confirmed this was a manual entry error and would be resolved.

-Mr. Leary shared updates from the BOS and warrant articles, including the recommendation to withdraw 6 due to budget concerns.

The next Budget Committee meeting is scheduled for October 15 at 6:30pm, which continues the budget review process.  A formal agenda will be provided as soon as it is finalized.

As a reminder, Budget Committee responses to posts on social media are not permitted. 

Budget Committee | Meeting Summary | 10/1/20

Budget Committee | Meeting Summary | 10/1/20

The Litchfield Budget Committee met last night (10/1/20) and all members were in attendance.

Budget Committee Meeting – Oct 1, 2020

Mr. Cutter shared correspondence which included links to the draft budget, swearing in of Mr. Scott Taylor, and meeting agenda for this week. 

September 24th minutes (as amended) were deferred until next week for review and approval.   

Town Business Updates Included:

-Mr. Cutter turned it over to Mr. Brown to begin the budget review process…Mr. Brown took the first few minutes to provide a high-level overview of how the BOS put together the budget, the current spend against the Tax Cap, and their plans over the coming weeks to continue to review all accounts with department heads. 

-The following accounts were presented by Mr. Brown and the department heads and discussion took place on various line items in those accounts with questions from members of the committee. 

            -Town Meeting 4130.30
            -Town Clerk 4140.10
            -Tax Collection 4150.40
            -Sanitation Administration 4321.10
            -Road Agent 4311.10
            -Road Maintenance 4312.10
            -Street Lighting 4316.30
            -Accounting  4150.10
            -Revaluation of Property 4152.10
            -Board of Selectmen 4130.10
            -Legal Expenses 4153.10
            -Planning Board 4191.10
            -Zoning Board 4191.30
            -Cemeteries 4195.10
            -Advertising and Regional Associations 4197.10
            -Welfare Vendor Payments 4445.2
            -Patriotic Purposes 4583.10
            -Conservation 4611.20
            -Debt Service 4711.10

Member Input / New Business:

-None.

The next Budget Committee meeting is scheduled for October 8 at 6:30pm, which continues the budget review process.  A formal agenda will be provided as soon as it is finalized.

As a reminder, Budget Committee responses to posts on social media are not permitted. 

Litchfield Budget Committee | Meeting Summary | 9/24/20

The Litchfield Budget Committee met tonight (9/24/20) and all members were in attendance.

Mr. Cutter shared correspondence which included reports from the town and school, draft budget for 2021, and interest from community members in the open seat on the committee. 

August 27th minutes (as amended) were accepted by the committee and passed 7-0-1. 

Mr. Cutter shared the resignation of Mrs. Burke from the Budget Committee and thanked her for her years of service. 

Mr. Cutter introduced three candidates to replace Mrs. Burke until March 2021.  Mr. Scott Taylor, Mr. Jeff Towne, and Mr. Derek Barka. Each candidate had an opportunity to introduce themselves, share their backgrounds, and why they want to be a member of the budget committee.  Committee members asked questions to each candidate. 

After interviews and nominations were complete, Mr. Scott Taylor was nominated and voted to fill the vacant position until March 2021. 

Town Business Updates Included:

-Mr. Leary shared that 2021 budget was shared by Mr. Brown to the budget committee.  He also provided an update on the Tax Cap that will be reviewed later this evening.

-Mr. Cutter provided an overview of the budget process, including the draft budget from the Board of Selectmen.  The committee reviewed, at a high level, the current proposed budget against the Tax Cap, as well as current spending year-to-date.  Discussions around state and federal aid, as well as cost savings through the end of the year took place.

School Business Updates Included:

-Mrs. Harrison shared the opening of school, and the special meeting from 9/16 that approved the one-time funds for the Capital Expense Fund.  She also provided updates on various projects in the district, include HVAC work at CHS, electrical work / repair at GMS, and the canopy work at LMS. 

Capital Improvement Planning Committee:

-Mr. Cutter provided an update on the public hearing yesterday for the CIP, and the presentation to the Board of Selectmen next week.  Discussions on the process for the CIP took place, including how the Board of Selectmen utilizes the plan to inform their decisions and help determine what, if any items, to put forward for warrant articles.

Member Input / New Business:

-Mr. Cutter gave an overview of the budget process through the end of the year, including upcoming weekly meetings and departments and line item review of budgets.   

The next Budget Committee meeting is scheduled for October 1 at 6:30pm, which begins the budget review process.  A formal agenda will be provided as soon as it is finalized.

As a reminder, Budget Committee responses to posts on social media are not permitted.