Selectmen and TA Update – May 13, 2019

MEETING SUMMARY AND INFORMATION
BOARD OF SELECTMEN MEETING
MONDAY, MAY 13, 2019

Board of Selectmen’s Meeting of May 13, 2019

Review and Approval of Consent Items

  1. Meeting Minutes
  2. April 22, 2019 Meeting Minutes
  3. Tax Collector’s Reconciliation – April
  4. Town Clerk’s Reconciliation – April
  5. Tax Credits & Exemptions – (1)
  6. 2019 Tax Warrant – 1st Issue
  7. A/P Manifest – 04/30/19 – $139,729.92, 05/07/19 – $958,563.89 &              05/14/19 – $19,499.76
  8. P/R Manifest – 05/02/19 – $52,143.22, 5/09/19 – $53,659.12 &  05/16/19 – $55,542.86

Business

  • Planning Board Member Appointment – Tony Turecki (term exp 2022)
    1. Board of Selectmen approved Mr. Turecki as a regular Planning Board Member
  • Board of Selectmen Delegation – License to Carry
    1. Board of Selectmen authorized Police Chief to review and approve licenses.
  • Lease Agreement – 296 Charles Bancroft Highway
    1. Board of Selectmen approved the lease agreement for $1,000 per year.
  • River Access Park Name – John Bryant River Access
    1. The Recreation Commission worked with the Conservation Commission in discussing changing the name of the River Access to John Bryant River Access. Mr. Bryant was a big supporter of recreation and one of the main supporters in getting River Access for Litchfield Residents. In recognition of all the hard work and years of community service, the Board of Selectmen renamed the Litchfield River Access to John Bryant River Access.
  • Non-Union Performance Review Process
    1. Board of Selectmen approved no more than 3% wage adjustments for outstanding job performance by non-union employees.
  • Police Chief Recruitment Process
    1. BOS appointed Chairman Webber, Chief O’Brion and Troy Brown to develop and recommend recruitment process.
  • Policy Review
    1. Fund Balance
    2. Purchasing Policy
    3. Write Off Policy

Non-Meeting

Following adjournment of the meeting, the Board of Selectmen met with Attorney David B. Van Slyke of PretiFlaherty to discuss the Saint Gobain PFOA Groundwater contamination issue.

Budget Committee | 5/23 Meeting Summary

The Budget Committee met this evening and the following was reviewed:

Acceptance of 4/18 meeting minutes. Pass 5-2-0

Correspondence Summary

  • Fire Station IT & overall project expense summaries were provided
  • School District Business Administrator reports for April and May were received

Town Business

  • 64% of operating budget has been expended YTD
  • Town audit is near completion with final/formal results expected in September
  • All planned highway paving projects are now complete
  • Tax bills will be sent out this week (SORRY FOR THE BAD NEWS!)
  • The Fire Chief applied and received a 40k grant for equipment and furniture for our new emergency response center in the new fire station

School Business

  • The Budget Committee confirmed a five year First Student contract is now in place. New buses will be rolling throughout town for the next school year. The new buses will all be equipped with internal and external cameras, which will hopefully deter and catch any stop sign runners. 
  • School enrollment currently stands at 1,321 students. 
  • Kindergarten current year has 87 students. Thus far 60 are registered for next year. IF YOU HAVE NOT ALREADY DONE SO, PLEASE ENROLL YOUR K STUDENT(S). Information can be found at: http://www.litchfieldsd.org/StudentRegistration.aspx
  • A new LEA negotiated contract is complete with the School Board. The contract is under review currently with the LEA. 
  • End of year fund projection is currently at 487k. The school board is planning ~197k in encumbrances. The list has not been voted on or finalized at this stage.

Member Input/New Business

  • Next Budget Committee meeting will be on 6/27. This meeting will largely be focused on NHMA training – This is an open session and all are welcome to attend. At the conclusion of the training, an abbreviated Budget Committee meeting will be held.
  • Mr. Cutter’s analysis of the school budget was also reviewed. Mr. Cutter commented that he felt the school budget for next year was 1MM higher than needed and the town budget is 300-500k higher than needed – based upon actual spend and historical account based trending. Refer to information shared with the community under the 4/18 Meeting Summary.
  • The School Board desires to establish a Capital Planning Committee to specifically put together a 3 to 5 year building plan. The Budget Committee discussed if one member would be involved, as per the School Board request. This will be decided at the 6/27 meeting.

Note: Any public comments or questions can be addressed to the Budget Committee during the 6/27 public meeting. Budget Committee responses to questions are not permitted via social media.

As shared by Andrew Cutter via Facebook on 5/23/2019.

Litchfield Budget Committee Meeting Agenda – May 23, 2019

Meeting Notice
May 23, 2019 at 7 pm
Town Hall Meeting Room

Agenda
7:00 pm           Call to Order
Pledge of Allegiance
7:05 pm           Public Input
7:10 pm           Review / Additions to Agenda
7:15 pm           Review / Acceptance of Minutes
– April 18, 2019
7:20 pm           Correspondence
7:30 pm           Reports

  • Town Business
    1. General Update
    2. Fire Station Update
      • IT Contract
    3. Water Update
  • School Business
    1. General Update
    2. Business Report
    3. End of Year Projections

8:15 pm           Member Input / New Business
– 06/27 NHMA Training
– Analysis of School Budget

8:45 pm           Public Input
8:50 pm           Adjourn

Next Committee Meeting: Thursday, June 27, 2019

Litchfield Board of Selectmen Meeting Agenda – May 13, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN
May 13, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 22, 2019 Meeting Minutes
  2. Tax Collector’s Reconciliation – April
  3. Town Clerk’s Reconciliation – Jan
  4. Tax Credits & Exemptions – (1)
  5. 2019 Tax Warrant – 1st Issue
  6. A/P Manifest – 04/30/19 – $139,729.92, 05/07/19 – $958,563.89 &05/14/19 – $19,499.76
  7. P/R Manifest – 05/02/19 – $52,143.22, 5/09/19 – $53,659.12 &05/16/19 – $0.0

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. John Brunelle, IT Director – Security Camera Equipment Purchase Order
  2. Fire Department Radios Purchase Order
  3. Regular Planning Board Member Appointment – Tony Turecki (term exp 2022)
  4. Board of Selectmen Delegation – License to Carry
  5. Treasurers Delegation – Deposit Authority
  6. Lease Agreement – 296 Charles Bancroft Highway
  7. NHMA Legal Services Approval
  8. Policy Review
    1. Fund Balance
    2. Purchasing Policy Review
    3. Uncollectible Write-Off Policy Review
  9. Ambulance Uncollectible Debt Write-Off
  10. Non-Union Performance Review Process
  11. Police Chief Recruitment Process

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent
  4. Other Business
  5. Next Regular Meeting June 10, 2019

Non-Meeting

Following adjournment of the meeting, the Board of Selectmen will meet with Attorney David B. Van Slyke of PretiFlaherty to discuss the Saint Gobain PFOA Groundwater contamination issue.

Selectmen and TA Update – April 22, 2019

MEETING SUMMARY AND INFORMATION
BOARD OF SELECTMEN MEETING MONDAY, APRIL 22, 2019

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $54,981.96
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March   

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  4. Town Contracts and Agreements
    1. Town Administrator
    2. Police Chief
    3. Police Captain
    4. Fire Chief
    5. Prosecutor
  5. Board of Selectmen Action Items

Notes and Upcoming Meetings

  1. Next Regular Meeting – May 13th

Non – Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Litchfield Board of Selectmen Meeting Agenda – April 22, 2019

MEETING AGENDA
TOWN OF LITCHFIELD BOARD OF SELECTMEN April 22, 2019 – Litchfield Town Hall, Meeting Room

5:00pm Paperwork Review
6:00pm Call to Order / Pledge of Allegiance

Review and Approval of Consent Items

  1. April 8, 2019 Meeting Minutes
  2. A/P Manifest – 4/16/19 – $323,582.43 & 4/23/19 – $160,857.09
  3. P/R Manifest – 4/18/19 – $56,294.14 & 4/25/19 – $
  4. Elderly Exemption Approval (2)
  5. Elderly Exemption Denial (1)
  6. Veteran’s Credit (4)
  7. Treasurer Reconciliation – March

Requests for Additional Items / Other Business Public Input (will occur no earlier than 6:15 pm)

Business

  1. Planning Board Regular Member Appointment – James Boffetti (2021)
  2. Planning Board Regular Member Appointment – Joshua Smith (2021)
  3. Public Hearing – Flag Adoption
  4. Mosquito District Commission Status
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Review Town Contracts and Agreements
    1. TA Contract
    2. Police Chief Contract
    3. Police Captain Contract
    4. Fire Chief Contract
    5. Prosecutor Contract
  7. Review Select Board Action Items

Reports & Other Business

  1. Administrator Report
  2. Selectmen Reports
  3. Items Removed from Consent / Other Business
  4. Next Regular Meeting – May 13th

Non-Public Session

  1. RSA 91-A:3 II(a) – Dismissal of Employee
  2. RSA 91-A:3 II(c) – Reputation of Employee
  3. RSA 91-A:3 II(e) – Pending Litigation

Budget Committee | 4/18/19 Meeting Summary

The Budget Committee met this evening. Attendees included: K. Douglas (Chair), A. Cutter (V. Chair), J. Martin, B. Hodgkins, W. Hayes, R. Meyers (SB), B Lemire and R Leary (BOS)

A review an acceptance of minutes from the January 10th and February 9th meetings occurred – both with a 4-0-3 vote. The March 28th minutes were also accepted as amended with a 7-0-0 vote.

Correspondence was reviewed which included distribution to the committee of town and school budget analysis along with information on police cruiser purchase cycle and rotation of vehicles.

Additional agenda items and discussion points included:

  • Acceptance of Budget Committee by laws (7-0-0)
  • Process to post BC updates via social media has been reviewed with the IT Manager
  • NHMA Training (scheduled for June 27th BC meeting)
  • Budget Review Calendar
  • IT Expenses and Access
  • Submitted questions and responses provided by the Town Administrator
  • School budget review has been postponed to the May 23rd meeting – providing ample time for all committee members to receive and review analysis

Budget Files Reviewed:

*Due to file layout and size, the town and school analysis files are in MS Excel format.

Public Hearing – Adoption of Town Flag

Town of Litchfield
PUBLIC HEARING NOTICE
Adoption of Town Flag

The Litchfield Board of Selectmen will conduct a public hearing on Monday, April 22, 2019 at 6:00pm at the Town Office Meeting Room, 2 Liberty Way, Litchfield, NH to discuss  adopting the official Town Flag. Residents wishing to speak on this matter are invited to attend or send comments to: Tbrown@Litchfieldnh.gov or Town of Litchfield, Troy  Brown, Town Administrator, 2 Liberty Way, Litchfield, NH 03052.

Selectmen and TA Update – April 8, 2019

The Board of Selectmen conducted a public meeting on Monday, April 8, 2019. A summary of discussions and actions taken is below.

LitchfieldTV Meeting Video

Review and Approval of Consent Items

  1. Meeting Minutes
  2. A/P Manifest – 4/02/19 – $1,837,823.84 & 04/09/19 – $63,462.71
  3. P/R Manifest – 4/04/19 – $100,561.28 & 4/11/19 – $58,102.83
  4. February Reconciliations – Town Treasurer
  5. March Reconciliations – Town Clerk & Tax Collector
  6. Land Use Change Tax (2) – $12,500 & $0.00
  7. Elderly Exemption (2)  Denial
  8. General Fund Transfer – ($50k to Technology & Communication Fund)
  9. General Fund Transfer – ($50k to Earned Time Accrual Fund)
  10. Collective Bargaining Agreement

Business

  1. Flag Public Hearing
    1. A public hearing conducted regarding the adoption of a Town Flag. No comments from the public. A second hearing will be scheduled soon.
  2. Fee Schedule Changes
    1. The Board of Selectmen approved new fees due to increased disposal cost of certain items at the Transfer / Recycling Facility and some general Town Clerk updates. Changes effective May 1st.
  3. 2019 Road Improvement Projects
    1. The Board of Selectmen authorized the Town Administrator to approve  2019 road improvement projects with Continental Paving, Inc.
  4. Basketball Court Improvements
    1. The Board of Selectmen authorized the Town Administrator approve a contract to paint and strip the basketball courts
  5. Review Town Policies
    1. Investment Policy
    2. Credit Card Policy
    3. Conference and Travel Policy
    4. Financial Reconciliation Policy
  6. Town Contracts and Agreements
    1. Town and School MOU
    2. Town and Library MOU

Notes and Upcoming Meetings

  1. Next Regular Meeting – April 22nd