CIP Committee | 5/4/2020 Meeting Agenda

CIP Committee | 5/4/2020 Meeting Agenda

MEETING AGENDA
Litchfield Capital Improvement Planning Committee
Monday, May 4, 2020 @ 6:00 PM – Litchfield Town Hall

In response to the COVID-19 Pandemic, the Capital Improvement Committee will conduct a remote meeting pursuant to Governor Sununu’s Emergency Order #12 related to public meetings. The Town Office will be closed to the public and no more than 3 people will be physically present. The meeting will be broadcast live on Litchfield TV and Youtube channels. In addition, the public can call to listen to the meeting or provide public testimony during a public comment session. Public testimony can also be submitted to the Town Office during business hours or sent by email no later than 2 pm on Monday, May 2, 2020. Please contact Troy Brown, Town Administrator at Tbrown@Litchfieldnh.gov, or 603.424.4046 ext 1250 for questions or more information. If you attempt to access the meeting and are unable to do so please contact Troy Brown, Town Administrator at Tbrown@Litchfieldnh.gov or 603.424.4046 ext 1250.

Join by phone
Call 1-650-215-5226 when prompted enter access code 149659939

Join by computer
https://it-459.my.webex.com/it-459.my/j.php?MTID=mcba837f842e054193a190378702783aa (ID: 149659939, password: rdm3HrKz)

Call to Order / Pledge of Allegiance

Public Input 

Business
1. Meeting Minutes
2. Police Department CIP Request

Public Input 

Other

Next Meeting Date and Time 
Monday, June 1, 2020 at 6pm

Adjournment 

Members
Michael Croteau, Chair – Planning Board Representative (voting)
Sean Flynn, V. Chair – Citizen Representative (voting)
Steven Webber – Board of Selectmen Representative (voting)
Brian Bourque – School Board Representative (voting)
Peter Stone – Citizen Representative (voting)
Andrew Cutter – Budget Committee Representative (non-voting)
Troy Brown – Town Administrator (non-voting)
Jay Minkarah – NRPC Director (non-voting)

CIP Committee | 3/9/2020 Meeting Summary

CIP Committee | 3/9/2020 Meeting Summary

The following members were in attendance:

Voting:

  • Michael Croteau (Chair) – Planning Board Representative
  • Sean Flynn (Vice Chair) – Citizen Representative
  • Steven Webber – BOS Representative
  • Brian Bourque – School Board Representative

Non-Voting:

  • Andrew Cutter – Budget Committee Representative
  • Troy Brown – Town Administrator
  • Jay Minkarah – NRPC Director

Absent: P. Stone
Actions taken at the meeting:

  • 1/30/20 Minutes approved 4-0-0
  • The CIPC discussed and voted to accept a Mission/Vision Statement (see below) 4-0-0

Committee Discussion:

  • Project Submittal Form Process was presented by the Town Administrator. Goal is to standardize with the School District.
  • A review of the 6 year highway road improvement plan was discussed, with the goal to keep cost consistent over the period and aligned to past years budgets (~$200k block grant + ~$200k voter approved). After 2026, the town can shift into a preventative maintenance strategy with less funds anticipated as being needed for mill and reclamation work.
  • A review of the 6 year Highway vehicle and equipment plan was discussed. A review of Highway department assets, replacement schedule, anticipated needs due to town growth and residential development, as well as the need for salt storage and re-purpose of current salt shed structure.

The CIPC will review all departments 6 year plans before making any recommendations.

Public input by a resident (N. Fordey) was also provided.

The next meeting is scheduled for Monday 4/6/20 in which it is planned to review the Police, Fire and Solid Waste Capital Improvement Plans.

As Published on Facebook by Andrew Cutter

CIP Committee | 1/30/2020 Meeting Summary

CIP Committee | 1/30/2020 Meeting Summary

A newly formed Committee had its first meeting this evening. Committee members are:

  • Michael Croteau – Planning Board Representative
  • Sean Flynn – Citizen Representative
  • Peter Stone – Citizen Representative
  • Steven Webber – BOS Representative
  • Brian Bourque – School Board Representative
  • Andrew Cutter – Budget Committee Representative
  • Troy Brown – Town Administrator
  • Jay Minkarah – NRPC Director

All members were in attendance this evening with the exception of P. Stone (excused absence). The meeting was called to order at 7pm.

  • M. Croteau was elected as Chair
  • S. Flynn was elected as Vice Chair
  • A. Cutter, T. Brown, and J. Minkarah will be non-voting members on this Committee.
  • I was nominated by the Committee to post meeting notes/summaries to the Whats Up page.

While this meeting was not recorded, future meetings will be coordinated with LCTV along with formal meeting minutes to be taken.

J. Minkarah provided the Committee with CIP Process Overview and presented to the Committee the last CIP which was adopted on 7/22/2008. The plan was projecting for a 6 year period (through 2014) and has not been updated since that point. A discussion pursued on Committee scope an objectives, alignment to the School Improvement Committee, as well as what this Committee should focus on over the next 6 years. The Committee decided to initially focus on capital improvements with a lifespan of greater than or equal to 3 years plus a cost of $50,000 or greater.

Next Steps: T. Brown will be coordinating with department heads over the next week or so to begin pulling together information and priorities for the Committee to consider. The Committee will also be drafting a vision statement over the next few weeks. J. Minkarah will be providing the Committee with requested information regarding town growth projections, impact fee assessment, etc. The goal is to have an understanding of all Capital Improvement projects by ~April with the Committee having final voting decisions on what is presented by ~July 2020. From there, any decisions would then go through the BOS and BC process and be presented to the voters at town meeting in March 2021.

The Committee email address is: cip@litchfieldnh.gov

As this is a formal Committee, responses by Committee members are not permitted via social media. Questions can be addressed to the Committee for response at our next scheduled meeting – Monday March 2nd @ 6PM.

As shared by Andrew Cutter via Facebook on 1/30/2020.